Associate Project Coordinator

Job Description

AC Disaster Consulting (ACDC) offers full-spectrum emergency management services to public and private clients. Our experienced professionals have been a part of the growth and modernization of emergency management for nearly 30 years, proudly supporting programs for some of the most challenging natural disasters and catastrophic events under our mission of staying competent, caring, and connected.

MISSION

Driven by compassion. Defined by expertise. Strengthened by collaboration. We empower communities to improve disaster outcomes and build lasting resilience.

VISION

In the true spirit of emergency management – ACDC seeks to solve crises, both for the communities and individuals affected by disasters as well as for the clients we serve. Our team brings a whole community approach, compassionate guidance and decades of hands-on experience to best embody our core values: competent, caring, and connected.

The position will be guided by ACDC’s Corporate Values Platform in all activities.

Position Summary:

• Job Title: Associate Project Coordinator

• Full Time or Part Time: Full Time

• Exempt/Non-Exempt: Non-Exempt

• Temporary/Seasonal/Regular: Regular

• Hourly/Salary: Hourly

• Compensation: $21.65- $31.25/hour

• Travel/Location: The position is primarily remote, with required availability for deployment, varying locations in accordance with client/project needs.

Benefits Summary:

• Medical, Vision, and Dental Insurance
• Short-Term Disability/Voluntary Long-Term Disability
• 401(k) Account with Company Match
• Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals
• Paid Parental Leave
• Training and Professional Development Opportunities
• Wellness Benefits/Allowance
• Corporate Computer
• Time off to Volunteer
• Cell Phone Allowance

Mission of Role/Position Summary:

The Associate Project Coordinator (Associate PC) is responsible for coordinating projects across all ACDC Divisions while ensuring Project Management Office (PMO) standards, systems, and frameworks are consistently applied. This role supports Project Managers throughout the project lifecycle and plays a critical role in compliance, quality assurance, project health monitoring, and continuous improvement initiatives across the organization.

Tasks, Duties, and Responsibilities:

Reasonable accommodation will be made to enable individuals with disabilities to perform the following essential functions:

Project Coordination & PMO Compliance

• Coordinate projects across all Divisions, enforcing PM framework compliance metrics, including:
• Project hand-off, kick-off, and close-out meetings
• Preparation and distribution of required project materials
• Contract compliance monitoring
• Budget tracking and invoice review
• Additional PM framework requirements as identified
• Facilitate routine Project Manager check-ins to assess and address overall project health, including budget, scope, schedule, engagement, staffing resources, and quality

Project Systems & Tracking

• Administer ACDC’s project and business management systems (e.g., Productive) throughout all project phases
• Monitor project health and mitigate risks using PM systems, including:
• Resource allocations
• Project and budget setup
• Status reports, dashboards, and updates
• Support 50% billable project work as a project resource, with allocation type varying based on project needs

Quality & Client Support

• Support quality assurance initiatives through:
• Client-facing support and engagement
• Capturing quarterly or as-needed client feedback
• Facilitating mid-incident hotwash sessions and close-out retrospectives
• Ensure documentation accuracy, completeness, and adherence to PMO quality standards

PMO Development & Continuous Improvement

• Build, maintain, and coordinate PMO libraries, tools, templates, and processes across systems
• Oversee document version control and ensure repository standards are followed
• Train Project Managers and relevant Divisions on PMO updates, tools, and processes
• Lead or support process mapping and continuous improvement initiatives contributing to the growth and maturation of ACDC’s PMO
• Bring creativity, technical skill, and subject matter expertise to the development and integration of project management practices

Knowledge, Skills, and Abilities:

• Clear working knowledge of PMI principles with 1–2 years of professional application
• Strong understanding of PMO operations, project coordination, and project lifecycle management
• Exceptional problem-solving and critical decision-making abilities
• Excellent verbal and written communication skills, including the ability to present complex information to diverse audiences
• Meticulous organizational and task management skills
• Demonstrated ability to work effectively in complex, fast-paced, metrics-driven environments
• Flexibility to work across time zones; experience scheduling and coordinating between regions
• Collaborative team-oriented mindset with enthusiasm for ACDC’s mission and values

Expected Hours of Work:

Schedule may vary. Work on evenings and weekends may be required. Dependability and punctuality are paramount.

Travel Requirements:

• Up to 50% travel is expected for this position.
• Must be willing to travel and deploy to client sites for extended periods of time.

Physical Demands:

• Mobility required on-site with clients.
• Sitting or standing for hours at a time.
• Ability to work at a computer for extended periods of time if needed.
• Ability to manipulate up to 15 lbs. repetitively throughout the day and as needed.

Working Environment:

• Emergency management personnel may work in an office or home environment or be deployed to the field which may require working outdoors in adverse weather conditions.
• Work may be on-site with clients ex: EOC, hospital, debris sites or local government buildings.
• All AC Disaster Consulting (ACDC) positions are remote work site positions with the home location agreed upon at time of hire.
• If the remote work site locations change, ACDC Human Resources must be made aware, and leadership needs to approve any site changes for business registration and payroll tax purposes.

Experience/Education Required:

• Bachelor’s degree in Project Management, Business Administration or related field.
• 1+ years of experience in PMO operations, project coordination, or project analysis.
• 2+ years of experience operating project management or business systems such as Productive, Salesforce, Monday.com, Atlassian, or similar platforms

Experience/Education Preferred:

• Disaster recovery or emergency management industry experience
• Familiarity with multi-sector service delivery, including government and private-sector clients
• Understanding of Agile methodologies, tools, and techniques
• Experience integrating new software into organizational workflows
• Proven ability to train, coach, and present in public or group settings

Additional Qualifications:

• Must be 18 years of age or older.
• Eligibility to work in the United States without employer sponsored visa is required. We are not able to employ those located outside of the US.
• Must pass company and any applicable client background check and reference check upon offer of employment.

Regular status positions will receive these benefits:

• Medical, Vision, and Dental Insurance
• Short-Term Disability/Voluntary Long-Term Disability
• 401(k) Account with Company Match
• Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals
• Paid Parental Leave
• Training and Professional Development Opportunities
• Corporate Computer
• Time off to Volunteer
• Cell Phone Allowance

EEO Statement

AC Disaster Consulting is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AC Disaster Consulting will not tolerate discrimination or harassment based on any protected characteristic.

Please redact or remove information that identifies applicant’s age, date of birth, or dates of attendance at (or graduation from) an educational institution from the resume or other application documents prior to submitting the application.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodation by contacting AC Disaster Consulting Human Resources team at [email protected].

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