Job Description
As the part-time Office Manager, you will manage the day-to-day operations of our Austin office, ensuring the workplace runs smoothly, efficiently, and provides a positive experience for employees and visitors. You’ll serve as a key onsite partner to our HR team, while also supporting broader business needs.
This role requires in-office presence on Thursdays, with flexibility to be onsite additional days as needed to support office operations and events.
In this role, you will:
- Manage overall office operations, serving as the primary point of contact for onsite needs in Austin
- Maintain a well-organized, welcoming, and fully functioning office environment
- Oversee office supplies, equipment, and facilities coordination to ensure smooth operations, including managing kitchen and office inventory
- Coordinate team lunches and onsite support for employees in the office on Thursdays
- Partner closely with the HR team to assist with employee experience and operational needs
- Provide cross-functional administrative support to teams such as Finance, Operations, and Leadership as needed
- Coordinate with vendors, building management, and service providers
- Provide light event management support for internal meetings, team gatherings, and in-office activities
Your experience
We’re looking for a detail-oriented and adaptable professional with experience supporting office operations or administrative functions in a dynamic environment.
You bring:
- Experience in office management, administrative support, HR operations, or a related role
- Strong organizational skills and the ability to manage multiple priorities independently
- Excellent communication and interpersonal skills, with a service-oriented mindset
- Proficiency with common workplace tools such as Slack, Google Workspace, and HR or office management systems
- Ability to take ownership and follow through on operational responsibilities
- Must be based in or near Austin, TX and able to work onsite as required
Work environment
- Part-time position (approximately 20 hours per week)
- Hybrid role with required in-office presence on Thursdays
- Flexibility to support additional in-office activities and events as needed
- Physical demands: Occasional lifting and carrying of equipment (up to 30 pounds)
- Minimal travel
This is an incredible opportunity to embark on an exciting journey with a dynamic, VC-backed company. If you have a proven track record of creative thinking, a drive for learning, and a deep commitment to collaboration, we want to talk to you!
ActivTrak is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. ActivTrak does not discriminate on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.
