Office Manager

Job Description

At AlfaDocs, we’re on a mission to transform healthcare. Our software platform makes the daily lives of medical practices and patients easier by streamlining practice management and patient relationships. With our all-in-one, cloud-based solution, healthcare professionals can focus more on care and less on administration.

We take pride in our responsibility to deliver high-performance solutions while fostering a collaborative and respectful environment where everyone’s contributions are valued. We’re driven by a shared passion to make a lasting impact on the healthcare industry, creating a space where both our team and our customers thrive.

As a fast-growing leader in Practice Management & Patient Engagement, AlfaDocs is looking for a proactive and highly organized Office Manager part-time (all genders) to support our daily operations and internal coordination.

In this role, you will be at the heart of the company, ensuring smooth administrative and operational workflows while fostering effective communication across teams. You will contribute to creating an efficient, well-structured, and positive work environment that enables every department to perform at its best and supports the company’s continued growth.

Your Role

• Coordinate and oversee daily administrative and operational office activities

• Manage vendors, office supplies, and general service providers

• Support the planning and organization of meetings, business travel, and company events

• Maintain and organize administrative documentation and filing systems

• Foster effective internal communication and facilitate cross-departmental coordination

• Oversee the administrative management of the company’s ERP/management software

• Handle accounts payable and related financial documentation

• Manage and coordinate the full employee onboarding process

• Strong written and verbal communication skills in both Italian (C2) and English (C1).

• German language skills are a plus.

• Highly organized, detail-oriented, and able to work independently.

• Previous experience in an office environment and proficiency with standard office software (e.g., MS Office).

• Flexible, proactive, and capable of managing tasks autonomously.

• Fast learner with a collaborative mindset and enthusiasm for working within a dynamic team.

Administrative Info:

• Contract: Every Alfa begins their journey with a 1-year fixed-term contract with the aim of renewing to an indefinite term.

• Salary range: 19.000€

• Location: Milan, Italy (Via Eritrea n. 21 20157 (Palazzo Tecniche Nuove)

• Office Model: Hybrid Mode 3 days in the office, 2 days remote

• Working hours: Part-time | 20 hours per week, 4 hours per day from Monday to Friday

• Trial Period: 30 days

• Start Date: Starting April 2026

• Equipment: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor.

• Bonus for paid English or German language courses.

• Training courses, books, workshops, and team-building activities for personal and professional growth.

• Partnership with Serenis (an online psychotherapy platform) - three sessions offered if needed.

• Regular company reunions (yearly meetups, Christmas dinner)

• Snacks and fruit always available in the office, along with good beer at the end of the week.

Selection Process:

1. Call with Talent Acquisition (30 min)
2. Interview with Office Managment Team (45 min)
3. Job Offer