Virtual Assistant

Job description

We are seeking a detail-oriented and resourceful Virtual Assistant to provide comprehensive support in administration, marketing, research, and client/project coordination. The ideal candidate will demonstrate professionalism, strong organizational skills, and the ability to manage competing priorities in a dynamic environment. This position will work closely with leadership and project teams to ensure efficient operations and high-quality client outcomes.

Full-time, Remote Opportunity

Working Hours: 9:00 AM – 5:00 PM Eastern Time, Monday–Friday

Job Responsibilities:

1. Meeting Support: Join calls, take notes, and track follow-ups
2. Calendar Management: Schedule, coordinate, and update team and client meetings
3. Document & Presentation Support: Prepare and customize decks for clients and business development
4. Research: Conduct targeted research for projects and client needs
5. Database & Tracking: Maintain contact lists, trackers, and updates
6. Administrative Support: Handle signatures, NDAs, invoices, and coordination with accounting
7. Proposal Support: Assist with proposals through graphics, drafting, and formatting
8. General Support: Provide ad hoc assistance and special project support

• Minimum of 4 years of experience in a professional setting
• Minimum of 2 years of experience in a professional remote work environment
• Strong organizational, research, and administrative skills
• Experience managing calendars and scheduling across multiple time zones
• Familiarity with Google Workspace (GSuite) tools (Docs, Sheets, Slides, Drive, Gmail, Calendar)
• High emotional intelligence, maturity, and demonstrated business acumen
• Excellent written and verbal communication skills in English
• Comfort asking supervisors for clarity, deadlines, and priority-setting when not explicitly communicated
• Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams)

Preferred

• Experience supporting consulting, professional services, or international development organizations
• Experience working in WordPress and/or Monday.com
• Graphic design skills (PowerPoint, Canva, or equivalent)
• Experience with CRM systems, project management tools, or databases

Minimum Technical and Work Environment Requirements:

• Internet Connection:

  • Primary internet connection with a minimum speed of 15 Mbps.
  • Backup internet connection with at least 10 Mbps.
  • Backup connection must be capable of supporting work during a power outage.

• Primary Device:

  • Desktop or laptop equipped with at least:

    • Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
    • A minimum of 8 GB RAM.

• Backup Device:

  • Must meet or exceed the performance of an Intel Core i3 processor.
  • Must be functional during power interruptions.

• Peripherals and Workspace:

  • A functioning webcam.
  • A noise-canceling USB headset.
  • A quiet, dedicated home office space.
  • A smartphone for communication and verification purposes.

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.

• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.

• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.

• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.

• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.

• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.