Administrative Assistant

Job Description

Administrative Assistant

Atra: Center for Rabbinic Innovation

Location: NYC - Hybrid, 2+ days per week in person

Compensation: $50,000–$55,000, commensurate with experience

Reports to: Chief of Staff

Status: Full-time

Who We Are

Working at Atra: Center for Rabbinic Innovation means joining a lean, dynamic team committed to strengthening rabbinic leadership and supporting a thriving Jewish future. Atra equips rabbis with practical tools, adaptive strategies, and community support to meet the evolving needs of the Jewish world. Through cohort-based programs, learning initiatives, and field-building work, we help rabbis lead with vision, resilience, and impact.

As an organization, we are in a period of growth and evolution, expanding our role not only as a provider of high-quality programs, but as a connector, convener, and catalyst within the broader rabbinic ecosystem. Our work increasingly integrates programs, partnerships, research, and innovation to support the field as a whole.

Atra is fiscally sponsored by Hillel International. Our team is primarily based in the New York City area, with a hybrid work model that includes regular in-person collaboration and occasional travel.

The Position

The Administrative Assistant is a key member of Atra’s team, providing administrative, logistical, and coordination support to the Executive Office while helping ensure the smooth day-to-day functioning of the organization. This role serves as an important connector across many aspects of Atra’s work, supporting leadership operations, office administration, donor and board engagement, internal communications, and organizational coordination.

Working closely with the Executive Director, Chief of Staff, and colleagues across the organization, the Administrative Assistant helps create the conditions for others to do their best work. From coordinating schedules and meetings to supporting staff events, maintaining administrative systems, and communicating with stakeholders, this role is essential to keeping Atra organized, responsive, and running smoothly.

This is an ideal opportunity for someone who enjoys supporting others, creating order from complexity, and building strong relationships. The role offers broad exposure to how a growing nonprofit operates and provides opportunities to learn about executive leadership, fundraising, organizational operations, and cross-functional collaboration.

This position reports to the Chief of Staff and works in close partnership with the Executive Director. This is a hybrid NYC-based role (2+ days per week in person at midtown NYC office).

Key Responsibilities include, but are not limited to:

Executive Office Support & Coordination

• Coordinate complex scheduling and calendar management for the Executive Director, including donor meetings, partner meetings, board and committee meetings, speaking engagements, and internal organizational meetings.
• Coordinate travel arrangements, itineraries, and logistics for the Executive Director.
• Help manage Executive Office communications and correspondence, including organizing emails, drafting communications, and supporting timely follow-up.
• Draft, proofread, and coordinate routine communications on behalf of the Executive Office, ensuring professionalism, accuracy, discretion, and timely follow-through.
• Maintain organized systems for Executive Office materials, scheduling, records, and information management.
• Collaborate with the Chief of Staff to support smooth day-to-day operations and administrative workflows.

Development, Donor & Board Support

• Coordinate logistics and scheduling for donor meetings, stewardship activities, and external relationship-building opportunities.
• Assist with preparation of donor briefs, meeting materials, packets, agendas, and follow-up materials.
• Support the Development team with administrative tracking, record maintenance, and fundraising-related materials.
• Provide administrative support for board and committee meetings, including scheduling, preparation of materials, and follow-up coordination.
• Support communications with board members and other external stakeholders as needed.

Organizational Operations, Office Administration & Team Support

• Monitor and manage Atra’s general organizational inbox, responding to routine inquiries, routing requests to the appropriate team members, and ensuring timely follow-through.
• Process invoices, reimbursements, and other administrative transactions, maintaining accurate records and documentation.
• Coordinate office operations, including supply ordering, vendor relationships, and communication with building management.
• Support the planning and coordination of staff events and organizational gatherings, including team lunches, holiday celebrations, retreats, and other meetings.
• Help maintain a welcoming, organized, and well-functioning office environment.
• Maintain shared organizational records, files, and administrative resources to ensure information is organized and accessible.
• Provide administrative support for a variety of organizational needs and special projects as they arise.

Cross-Team Coordination & Communication

• Serve as an administrative liaison between the Executive Office and teams across the organization.
• Support coordination of shared timelines, requests, and administrative needs across departments.
• Assist with preparation of materials and logistics for programs, convenings, internal meetings, and organizational initiatives.
• Help ensure information, materials, and requests are routed to the appropriate people and followed through in a timely manner.

Who You Are

You are highly organized and detail-oriented, but you also understand that administrative support is ultimately about relationships. You communicate with professionalism, warmth, and discretion, recognizing that interactions with rabbis, donors, board members, partners, and colleagues shape how people experience Atra. You exercise sound judgment, handle sensitive information with care, and follow through consistently on commitments.

Core Competencies

• Organized & Detail-Oriented: Maintains efficient systems for scheduling, document management, and information flow with meticulous precision across all work, from travel logistics to high-stakes board and donor materials.
• Discreet & Professional: Exercises the highest level of confidentiality with sensitive financial, donor, HR information and clergy/rabbinic matters. Represents the Executive Director with consistent professionalism.
• Relational & Responsive: Highly attuned to stakeholder dynamics and the importance of strategic communication on behalf of the ED and organization. Demonstrates consistent follow-through and timely responsiveness so no relationship, request, or deadline falls through the cracks.
• Adaptable & Collaborative: Pivots quickly in a fast-paced environment, communicates clearly and effectively, and brings a team-oriented approach to cross-organizational priorities.
• Proactive & Dependable: Anticipates needs, follows through on commitments, and takes pride in helping others succeed. Approaches administrative work with ownership and care.

Qualifications

• 1+ years of relevant experience.
• Technologically savvy. Experience with Google Workspace, Slack, Asana, Outlook, or Ramp is a plus.
• Comfortable and discreet handling confidential information.
• Strong writing and editing skills.
• Ability to prioritize and manage multiple tasks with competing deadlines.
• Interest in contributing to a growing, mission-driven Jewish nonprofit and enthusiasm for learning how different parts of the organization work together.

The compensation range for this role is $50,000 - $55,000. The specific compensation offered to a candidate may depend on experience, education, and qualifications.

Benefits include:

• Access to health, dental, and vision insurance through Hillel International
• Extensive commuter, dependent care, and medical HSA/FSA options
• Unlimited vacation days and a flexible hybrid NYC work setup
• Professional development opportunities, including courses and coaching
• A supportive, mission-aligned environment where your work helps shape what’s next

Atra is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all. Research shows that individuals from underrepresented backgrounds often only apply if they meet 100% of the qualifications. At Atra, our job descriptions are aspirational. If you see yourself in the core competencies but don’t check every box, we still want to hear from you.

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About Hillel International

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at nearly 1,000 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.