Job Description
About the Role
iCapital is seeking a highly organized, systems-oriented Marketing Operations Analyst or Associate to support execution excellence across the Marketing organization. This role is the operational backbone of a high-performing Marketing team. This individual will own day-to-day execution across four core areas: budget and procurement operations, project management systems, reporting and analytics, and strategic planning support. This role will work closely with the Marketing, Finance, and Procurement teams to ensure the marketing organization runs efficiently, compliantly, and with full visibility into performance and spend.
Responsibilities
- Manage vendor onboarding, purchase orders and invoices and ensure every vendor payment is accurately coded, properly approved, and processed on time.
- Maintain a live marketing budget tracker reflecting actuals versus plan across all spend categories and support monthly reconciliation.
- Assist with the annual marketing budget planning process.
- Maintain the team’s day-to-day project management tool, keeping boards current, status fields accurate, and naming conventions consistent so the system is always a reliable source.
- Conduct regular audits to identify stale boards, outdated tasks, workflow gaps, flagging issues and implementing fixes to keep the system clean.
- Manage the campaign intake and prioritization framework.
- Partner with the Marketing Analytics team to assemble and distribute monthly marketing analytics reports.
- Support quarterly OKR and KPI data consolidation and the annual strategic planning process.
- Assist with internal communications and team engagement initiatives, coordinating logistics, drafting content, and managing distribution for team-wide updates.
Qualifications
- 1-5+ years of experience in marketing operations, project coordination, business operations, or a related field
- Hands-on experience with project management platform tools (i.e. Workfront, Monday.com, Asana)
- Demonstrated ability with boards, managed workflows, and holding others accountable to keeping systems updated
- Experience supporting budget tracking, invoice processing, or procurement workflows
- Comfortable owning a tracker and reconciling numbers regularly
- Strong organizational and time-management skills with the ability to manage multiple workstreams simultaneously
- Strong written and verbal communication skills, with the ability to distill complex information into clear, concise formats for leadership audiences
- Proficiency in Microsoft Office, particularly PowerPoint and Excel
- Experience with procurement and requisition platforms
- Experience building SOPs, process documentation, or training guides
- Familiar with OKR frameworks, KPI tracking, or corporate planning cycles
- Comfort creating polished, executive-ready presentation materials for senior leadership audiences
Benefits
The base salary range for this role is $65,000 to $80,000. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).
We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.
For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/
iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
