Job Description
Company Description
We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.
Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.
Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.
We’re driven by our Group purpose, to power people and possibilities.
Job Description
This role
As an Associate Executive within our Fund Administration team, you’re a detail-oriented and proactive team player with great organisational skills. You’ll dive into the world of fund administration by supporting a broad range of statutory, regulatory, and governance tasks while learning from seasoned professionals and building a strong technical foundation; you’ll work closely with Senior Associates and Managers to prepare, update, and process essential corporate documents and filings, ensuring accuracy, compliance, and seamless service delivery across our client portfolio.
What you will do
- You’ll assist in preparing and processing essential corporate actions for fund entities, including board packs, annual meetings, director appointments/resignations, and updates to statutory registers and systems
- You’ll handle regulatory filings and notifications with authorities (ROC, FSC, Registrar General, and others), supporting changes such as auditors, bank signatories, registered office, and share‑related transactions for investment structures
- You’ll perform AML/KYC due diligence on fund directors, shareholders, beneficial owners, investors, and investee companies, escalating any gaps and ensuring follow‑through on outstanding documentation
- You’ll support the preparation and review of fund‑related processes including payments, issuance/redemption of shares, TRC applications, pledges, license renewals (FPI/FVCI), and reporting obligations
- You’ll maintain accurate, compliant fund records by updating internal systems, ensuring documents are scanned and filed correctly, supporting regulator inspections, and adhering to internal policies and information‑security standards.
What we offer
- Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
- Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions
- Annual leave: All our employees are entitled to 22 days paid leave. Enhanced maternity and paternity, including shared parental leave and adoption leave
- Flexible working: We recognise the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements
- Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day
Qualifications
About You
- You are a degree holder or partly qualified ICSA/ACCA
- You have experience in a similar role within the financial services industry
- You have experience in basic corporate law
- You are competent at the basic level of MS Office
- You are fluent in English and French.
Additional Information
Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.
There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.
We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.
