Job Description
Company Description
We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.
Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.
Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.
We’re driven by our Group purpose, to power people and possibilities.
Job Description
Join our Lux Fund Corporate Secretariat (FCS) team and play a vital role in supporting international fund structures and global clients based in Luxembourg. In this role, you’ll coordinate day‑to‑day corporate secretarial and administrative activities, ensuring client entities remain compliant and in good standing at all times. You’ll work closely with experienced teams in Luxembourg, gaining exposure to complex client structures and cross‑border operations. This is an excellent opportunity for someone looking to grow their career in a dynamic, international professional services environment.
What you’ll do
- You’ll provide end-to-end corporate secretarial support to the Lux Fund CS & Cosec team in line with SLAs, acting as the main point of contact for complex clients, audits, onboarding, and day‑to‑day operational matters.
- You’ll prepare, finalise, and review complex board packs, board and shareholder meeting documentation, and minutes, including reviewing work completed by junior team members.
- You’ll manage regulatory, compliance, and risk-related activities, including RCS, RBO, UBO documentation, Compliance File Reviews (CFRs), transaction monitoring, bank account openings, and adherence to all legal and regulatory procedures.
- You’ll coordinate closely with Luxembourg FCS and Payment teams to ensure accurate and timely execution of payments, deliverables, and client requests with a strong focus on quality and controls.
- You’ll lead and collaborate with a small sub-team, communicate effectively with multiple stakeholders, build strong working relationships, develop client-specific expertise, and actively pursue your own professional growth while minimizing operational risk.
What we offer
- Comprehensive remuneration: Competitive financial packages based upon market rates for your role, proportionate to your qualifications, level of experiences and skills profile
- Pension Scheme: Generous employer contribution with the ability to increase employee contributions
- Wellbeing: Additional social benefits such as medical insurance & life assurance, discounted gym memberships and the opportunity to engage with our local community via sports activities, charity programmes & environmental initiatives
- Flexible working: We recognise the value of working flexibly and enable our employees to enjoy an excellent work-life blend
- Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day.
Qualifications
- You hold a bachelor’s degree in Law, are semi‑qualified as a Company Secretary (CS), and have at least 2 years of experience in corporate, company, or fiscal law.
- You are conversant with corporate secretarial practices, particularly involving Funds and Special Purpose Vehicles (SPVs), with exposure to private equity and real estate markets.
- You possess strong technical experience in board governance and corporate secretarial functions, including preparing board materials, attending or leading board meetings, acting as Company Secretary, drafting complex minutes, and handling regulatory filings.
- You are proficient in email, word processing, Excel, presentations, and video conferencing tools, with solid command of Microsoft Office applications.
- You demonstrate effective written and advanced verbal communication skills, with mandatory fluency in English.
Desired
- Experience working in Financial Services or Shared Services office environment.
- Experience working in a multinational office environment.
- Experience being a corporate secretary, paralegal, or other similar job, in other jurisdictions.
- Being conversant with corporate secretarial practices, especially in the areas of funds and special-purpose vehicles is an advantage
- Language - Fluency in French is an advantage
Additional Information
Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.
There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.
We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.
