Job Description
Summary
Plans and manages a part or a sub-component of a project efficiently while following organizational processes and best practices.
Works under the direction of a PM or an SPM to ensure the smooth execution of the allocated tasks and assignments. Drives team to meet deadlines
Assists in the creation of project schedules and budgets
Assists in the setting up of projects by carrying out various project house-keeping tasks such as setting up repositories of all client provided specifications and assets, internal checklists etc. and making sure that all project team members have role-based access to it.
Diligently and responsibly carries out project tasks that are assigned to them such as:
- ensuring all artists know which tasks they are required to work on
- ensuring that all artists have all relevant information pertaining to their tasks
- checking on the completion status of tasks with artists and leads daily etc.
Provides feedback on artists’ performance to them and their Reporting Managers regularly Acts as a back-up for the PM in their absence
May be required to act as PM on simple/small projects
Responsibilities
Initiation Stage
- Assists the team in capturing client’s requirements quickly, and to gain a complete and correct understanding of the requirements before the work is estimated or scheduled.
- Provides support to the Project Manager and the Lead in the creation of effort estimates – and bids - that are realistic and competitive.
Planning Stage
Helps PM in setting up the project by:
- Ensuring all material to be accessed/used by the team including Clients Specifications, Benchmark Assets, Checklists etc. are appropriately stored so that they can be easily accessed by the team
- Following up with appropriate departments to ensure that appropriate hardware and software is available to the team
- Contributing to the creation of schedules and other planning artifacts such as the Communication Plan, the Quality Plan etc. Note: Contributing could mean even simply coordinating between various stakeholders.
Execution Stage
- Ensure that project sub-component that is in their charge – such as a module of the project, or specific tasks within the project, are executed efficiently and diligently.
- Ensure that regular and correct updates are provided to the PM
- Help PM in organizing team meetings
- Help PM in the circulation of feedback (from US Ads or the client) amongst the team
- Help PM in the updation of plans and trackers
- Help PM in effecting deliveries of files to US ADs/clients
- Help PM in the tracking of tasks
- Serve as a back-up for the PM in the PM’s absence
Closure Stage
- Help PM in the appropriate archival of files
- Help PM in the conducting an appropriate Project Retrospective
- Help PM in the roll-out of productivity and quality scores to the team
Team Management
Treat team fairly and with respect
Maintain a regular and constant dialogue with the team to stay abreast of their concerns, challenges etc.
Recognize good performance and highlight it to the team. Similarly, escalate all cases of poor performance or bad behavior.
Listens to the team’s suggestions and share such suggestions/feedback with the PM and Lead
Knowledge of the basics of project planning and scheduling
Knowledge of the basics of risk planning
Ability to coordinate with different people to get work done
Knowledge of MS Word and MS Excel
Understanding of 3D game art creation pipeline (desirable but not essential)
At least 1 year of experience as a Project Coordinator managing services projects for US or Japan clients.
Competitive salary
Remote/hybrid work set-up
Learning opportunities as we work with the top gaming brands
