Job Description
As an Executive Assistant, you will serve as a trusted partner to senior leaders, managing schedules, communications, travel, and key initiatives. You’ll also play a central role in planning, coordinating, and executing company events, offsites, and executive-level meetings, ensuring every detail is handled with precision and professionalism.
This role requires strong organizational skills, sound judgment, and the ability to anticipate needs before they arise.
ABOUT THE ROLE
- Manage complex calendars for executives, including scheduling meetings, prioritizing time, and resolving conflicts across time zones
- Coordinate internal and external meetings, including logistics, materials, and attendee communication
- Plan and execute company events, leadership offsites, team gatherings, and internal functions, partnering with Marketing, HR, and leadership
- Own event logistics end-to-end, including venue sourcing, vendor coordination, catering, travel arrangements, and on-site execution
- Support board meetings and executive-level events, including preparation of materials and coordination of attendees
- Arrange detailed domestic and international travel, including itineraries, accommodations, and transportation
- Act as a liaison between executives and internal/external stakeholders with a high level of professionalism
- Anticipate executive needs and proactively solve problems in a fast-moving environment
- Assist in preparing presentations, reports, and meeting materials
- Manage expense reporting in accordance with company policies
- Track and follow up on key action items, emails, and priorities on behalf of executives
- Coordinate office logistics, meeting spaces, and catering for in-office events and meetings
- Support ad hoc projects and company initiatives as needed
- Maintain strict confidentiality when handling sensitive information
ABOUT YOU
- 3–5+ years of experience supporting senior executives in a fast-paced, high-growth environment (SaaS or tech preferred)
- Strong experience planning and executing events, offsites, or corporate functions
- Exceptional organizational and time management skills with the ability to juggle multiple priorities
- High attention to detail and commitment to delivering high-quality work
- Strong written and verbal communication skills
- Ability to remain flexible, adaptable, and calm under pressure
- Demonstrated ability to handle confidential information with discretion
- Proficiency in Microsoft Office (especially Outlook); experience with expense tools like Concur is a plus
- Comfortable working with senior leaders and cross-functional teams
- Proactive, solutions-oriented mindset with a willingness to take ownership
- Positive, collaborative, and service-oriented approach
This is a remote position, with infrequent travel required across the United Kingdom to attend key trade shows and internal company meetings. This post is open to residents of the United Kingdom only.
ABOUT US
With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com.
We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country.
ABOUT OUR ATX HQ
If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more.
- 15,000 sq. ft. of open work area, offices, and huddle rooms
- Snacks galore and a private chef serving up lunch Tuesday through Thursday every week
- A state-of-the-art fitness center (with outfitted locker rooms)
- Physical therapist onsite regularly
- Indoor and outdoor casual collaboration spots
- Pet-friendly office environment
- A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun
All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?)
Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.
