Workplace Manager International

Job Description

🪐 Discover our galaxy

Join the Future of Work ! Malt is Europe’s leading freelance marketplace, connecting over 850,000 talented freelancers with 90,000+ companies. Founded in 2013, we’re transforming how work gets done through our tech-powered, human-centered platform. What makes us different:

• A diverse team of 600 Malters across 6 European countries
• A culture that champions equality (50% of our Comex are women) and inclusive growth
• Backed by top investors including ISAI, Serena Capital, Eurazeo Growth, Goldman Sachs, and BPI
• A mission to give everyone the freedom to work differently

Ready to help shape the future of work? Your next chapter starts here!

At Malt we believe that Ambition is the Way, so all lists of missions and responsibilities are non-exhaustive.

Explore your future career  🔭

At Malt, we don’t just “have offices” - we create environments where our teams can Dream Big and Act Big. We are looking for a special person to join us as our Workplace Manager - International.

In this role, you will be the caring face of our Berlin office, the remote guardian of our Munich hub, and the strategic architect for our international locations (from London to Dubai). You will balance the “heart” (team events and feel-good vibes) with the “head” (real estate contracts, safety, and security) to ensure every “Malter” has a safe, inspiring, and compliant place to work.

Key responsibilities ✨

1. The Berlin & Munich Heart (Local Excellence)

• The Friendly Welcome: You’ll ensure a warm, supportive atmosphere for the team and guests in Berlin, organizing meetings and events with a creative touch.
• Office Operations: You’ll reliably handle the “smooth processing” of daily tasks - from mail and supplies to kitchen equipment - ensuring everything stays on budget.
• Security & Safety: As our Health & Safety coordinator, you’ll manage access cards, lead reviews, and ensure we are 100% compliant with regulations.
• Onboarding Joy: In partnership with HR, you’ll give our new team members the best first day ever with office tours and welcome packages.

2. The International Architect (Global Governance)

• Real Estate & Contract Mastery: You’ll lead the “workplace mandate” across our footprint, managing relationships with property managers, landlords, and sub-tenants.
• Remote Partnership: You’ll support our international sites (Madrid, Amsterdam, London, etc.) remotely, collaborating closely with local HR stakeholders to solve facility challenges where no local office manager exists.
• Strategic Procurement: You will negotiate contracts with global and local suppliers—from maintenance to insurance—monitoring their execution to ensure high standards everywhere.
• Cultural Bridge: You’ll capture the best of our local events and share them with the international team, ensuring our “Malt culture” stays consistent across borders.

About you 🧑‍🚀

• Contract & Operations Savvy: You have 2+ years of experience in administration or operations and feel comfortable navigating facility and real estate contracts.
• Caring & Creative: You have a “natural sense of service” and love communicating with different people to get things done cooperatively.
• Structured & Organized: You have a “hands-on” problem-solving mindset and an eye for detail that keeps everything running like clockwork.
• Technical Facilities Management: You are skilled in overseeing the operation and maintenance of building infrastructure while maximizing the efficiency of physical spaces.
• Budgetary Discipline: You are experienced in planning and controlling financial resources to ensure operations stay within budgetary constraints.
• Bilingual Pro: You communicate fluently in both German and English.

How to join the mission? 🚀

• First call with Niko, our Talent Acquisition Lead, to better understand your background, aspirations, and answer any questions you may have. (45 minutes)
• Interview with your future manager, Astrid (HR Director International), in our Berlin office with a Case Study to be prepared and an office tour afterwards.
• Final interview with our CHRO, Barbara, to discuss Malt’s long-term vision and how you fit into our strategic growth.

Life on planet Malt is the perfect space to thrive personally and professionally 💫

🤝 Onboarding: Before easing into your new role, you’ll spend your first week learning about our culture, products, and services with other onboardees at our office in Paris.

💻 Remote work: Hybrid remote policy - 3 days office / 2 days home-office.

🏖️ Annual leave: 30 days/year.

📆 Sabbatical: 1 month paid sabbatical once you’ve been with Malt for 3 years.

📈 Stock options: Every Malter is entitled to stock options.

🍽️ Lunch vouchers: 6,50€ per day / 15 days a month.

🐶 Dog friendly office: In the heart of Munich/Berlin!

❓ Choose your Benefit: Transport reimbursement, Gym membership, Organic Food voucher or Rydes Mobility App.

📚 Free books: If you’re interested in learning more about any topic relevant to Malt’s business, just tell us the books you’d like to read, and we’ll order them for you—without any questions asked or approval processes to follow.

Ready? Get your ticket to Malt 🪐

At Malt, we are committed to fostering an inclusive and diverse workplace. We recruit based on skills, experience, and potential, without any form of discrimination related to age, gender, sexual orientation, ethnicity, religion, or disability. Our mission is to create a work environment where everyone feels valued, respected, and safe to thrive.

Your profile may be subject to background screening. For more information see our candidate privacy policy.

We believe people hire people. While we use AI to help our team manage the high volume of applications we receive, it never replaces our personal touch. Think of AI as our administrative assistant—it helps us stay organized, but all final decisions are made by our Talent Acquisition team members who look for the unique value you bring.