Job description
Role: Administrative Assistant
Salary: $50,000/year
Location: Chicago, IL (in-person for 6 months; hybrid schedule after training period)
Who we are:
For over 20 years, Hales Property Management has been the industry leader in property management. Our mission is to proactively manage buildings through anticipation of client needs, effective communication, complete transparency, and compassion. Our AWARDS and reviews speak to who we are and how we strive for excellence.
The role:
We’re looking for a reliable, detail-oriented Administrative Assistant to support our administrative team with day-to-day tasks that keep things running smoothly. This role is a great fit for someone who’s organized, comfortable juggling multiple priorities, and enjoys working in a fast-paced environment. You’ll play a key role in supporting team workflows, keeping records organized, and helping coordinate across teams.
What you’ll do:
- Provide day-to-day administrative support to the administrative team
- Help manage and update internal administrative records and documentation
- Help prepare and organize annual reports and related paperwork
- Help manage office supplies and support general office organization
- Monitor shared inboxes and route messages or requests to the right team members
- Manage incoming and outgoing mail, including sorting and processing
- Track daily administrative tasks and activity as requested
- Help work through administrative backlogs and ongoing support items
- Take on additional administrative tasks as needed
Skills you bring:
- Strong organizational skills with the ability to manage multiple tasks at once
- High attention to detail and accuracy
- Comfortable working with routine, process-driven tasks
- Strong computer skills and willingness to learn internal systems
- Strong written and verbal communication skills
- Reliable, dependable, and able to work well as part of a team
Schedule:
- First 6 months (training period): In-office 5 days per week
- After 6 months: Eligible for up to 3 work-from-home days per week
What we offer:
- Industry-Leading Healthcare: Medical, Dental, Life, HSA
- Retirement savings Plan
- Competitive Compensation Packages (based on experience)
- Bonus Opportunities (based on performance)
- Work from Home & Flex Schedules
- Generous PTO Package
- Corporate Sponsored Wellness Program
- Quarterly Company Outings/Events
