Job Description
At Moxie, we empower ambitious aesthetic entrepreneurs to build profitable, independent practices—without burnout, overwhelm, or guesswork. In just a few years, we’ve grown from an idea to a global, remote-first team of more than 140 people, supporting hundreds of practices nationwide.
Our purpose is simple: to unlock sustainable success for aesthetic entrepreneurs, at every stage of their journey.
Recruitment Associate - PH
We’re looking for a highly organized, detail-oriented Recruiting Associate to own the operational engine of our recruiting function.
This is a junior-level, execution-focused role. You will own nearly every moving piece that keeps our recruiting pipelines organized, responsive, and professional.
You’ll work closely with hiring managers and the People team to ensure candidates move smoothly through the process and that every open role is run with structure and consistency.
This is a role for someone who loves coordination, systems, and follow-through — and wants to build a long-term career in recruiting or People.
This role requires consistent availability during core U.S. Eastern Time working hours. Candidates must be able to work approximately 9:00 AM – 5:00 PM ET to ensure real-time coordination with hiring managers and candidates.
What you’ll do
Own interview scheduling & coordination
Schedule and reschedule interviews across multiple stakeholders and time zones
Coordinate interview panels, kickoff meetings, and debrief sessions
Manage last-minute changes with speed and professionalism
Ensure candidates receive clear, timely communication
Manage pipeline operations in Ashby
Move candidates through stages in the ATS
Maintain clean, accurate pipeline data
Send rejection emails promptly and professionally
Ensure scorecards and feedback are submitted on time
Keep hiring managers accountable to process timelines
Open and manage job pipelines
Create new job pipelines in Ashby
Build structured interview plans and stages
Maintain consistency in process setup across roles
Support hiring managers with basic process questions
Offer & hiring execution
Draft and issue offer letters (using approved templates)
Coordinate offer approvals and documentation
Track signed offers and ensure proper filing
Draft contractor agreements (as applicable)
File onboarding tickets and ensure smooth handoff to People Ops
Coordinate start dates and pre-start communication
Support onboarding coordination
Ensure new hires receive clear communication prior to start
Track onboarding task completion
Schedule kickoff meetings and 30/60/90-day check-ins
Perform hiring satisfaction calls/surveys with hiring managers to assess the level of satisfaction in all hires made.
Maintain accurate records of new hires and start dates
Grow into screening & candidate interaction
As you demonstrate strong judgment and process ownership, this role may grow to include:
Resume pre-screening for entry-level roles
Conducting initial screening calls
Partnering with hiring managers on early-stage candidate evaluation
What we’re looking for
1–2 years of administrative, recruiting coordination, or operations experience (or strong internship/early-career exposure)
Exceptional organizational skills
High attention to detail
Strong written communication skills
Comfort managing repetitive but critical tasks with consistency
Experience working in ATS systems (Ashby preferred but not required)
Ability to manage multiple open roles and competing priorities
You might be a strong fit if you:
Like being the operational backbone of a team
Take pride in clean systems and organized workflows
Are highly responsive and dependable
Want to grow into a long-term recruiting career
At Moxie, we believe in creating a workplace where everyone feels valued, trusted, and included. Our team lives by our values: act as owners, give more than we take, move with speed and care, and simplify and learn every day.
We welcome people of all backgrounds, experiences, and perspectives to apply. If you require any accommodations to fully participate in the interview process, please let us know, we’re happy to assist.
