Job Description
Virtual Assistant (VA) – Remote | Admin Support, CRM, Scheduling | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
We’re hiring a Virtual Assistant (VA) to provide dependable, high-quality administrative and operational support.
This role is ideal for someone who is organized, proactive, and tech-savvy, capable of handling multiple tasks across scheduling, communication, data management, and project support.
If you’re someone who enjoys keeping things organized, moving, and under control — this role is for you.
What You’ll Own
Administrative Support
Manage calendars and schedule meetings using:
- Google Calendar
- Microsoft Outlook
Draft and send emails, memos, and documents
Prepare meeting notes and track follow-ups
Data & Document Management
Maintain records in spreadsheets, CRMs, and project tools
Organize files using:
- Google Drive
- Dropbox
- Microsoft SharePoint
Prepare reports and summaries for client review
Research & Task Execution
- Conduct online research (competitors, vendors, market insights)
- Compile findings into clear summaries or presentations
- Support ad hoc tasks and small projects
Customer & Vendor Support
- Respond to basic client inquiries or route to the right team
- Communicate with vendors and follow up on outstanding tasks
- Ensure smooth coordination across stakeholders
Operations & Project Support
Assist with invoicing and expense tracking
Support light bookkeeping (if required)
Update project tools such as:
- Asana
- Trello
- Notion
- Monday.com
What Success Looks Like
- Tasks completed accurately and on time
- No missed meetings or scheduling conflicts
- Clean, organized files and records
- Fast and professional communication
- Client feels supported and in control
What Makes You a Strong Fit
- Highly organized and detail-oriented
- Strong communicator (written + verbal)
- Comfortable learning new tools quickly
- Reliable, proactive, and self-managed
- Able to multitask across different workflows
Requirements (Must-Have)
Experience
1–2 years of:
- Virtual Assistant experience
- Administrative support
- Remote operations roles
Core Skills
Proficiency in:
- Google Workspace
- Microsoft Office
Strong time management and organization
Ability to work independently
Reliable internet and remote setup
Nice to Have
Experience with CRMs:
- HubSpot
- Salesforce
- Zoho CRM
Familiarity with bookkeeping tools:
- QuickBooks
- Xero
Experience supporting:
- Startups
- Entrepreneurs
- Remote teams
Ability to handle multiple clients or executives
What a Typical Day Looks Like
- Check inbox and calendar for urgent priorities
- Schedule meetings and respond to emails
- Update CRM, spreadsheets, or documents
- Prepare reports or presentations
- Conduct research for ongoing tasks
- Follow up with vendors or clients
In short:
You ensure daily operations run smoothly and nothing falls through the cracks.
Key Metrics (KPIs)
- Task accuracy and on-time completion
- Calendar and inbox efficiency
- Client satisfaction and feedback
- Organization and cleanliness of records
- Responsiveness during working hours
Interview Process
- Initial Phone Screen
- Video Interview with Recruiter
- Practical Task (calendar/inbox or research task)
- Client Interview
- Offer & Background Verification
Apply Now
If you’re a detail-oriented Virtual Assistant who thrives on organization, execution, and supporting others, this role gives you the opportunity to work closely with growing businesses.
Apply now and become the go-to support partner behind the scenes.
