Job Description
Assistantly is a staffing and talent-matching company connecting high-performing virtual assistants with client opportunities, emphasizing remote flexibility and AI-enabled support. As a Compass Real Estate Virtual Assistant, you will play a critical role in supporting real estate agents and teams by ensuring seamless transaction coordination, marketing execution, and client communication.
Key responsibilities include:
- Coordinate end-to-end real estate listings from pre-listing through launch and post-launch follow-ups
- Draft and review contracts, disclosures, and transaction documents based on agent instructions
- Manage contract-to-close timelines, milestones, compliance, and accuracy
- Facilitate daily communication with clients, agents, escrow, vendors, and internal teams
- Track multiple transactions and deadlines simultaneously
- Maintain and update Compass CRM, including contact tagging and database organization
- Create and distribute newsletters and email campaigns
- Update brand book, listing presentations, and marketing collateral
- Support listing marketing by inputting listings, coordinating photography, and preparing launch materials
- Assist with social media and digital marketing execution
- Ensure error-free documentation and marketing outputs
- Proactively identify gaps and streamline workflows to enhance operational efficiency
Required Qualifications:
3+ years of real estate transaction coordination experience, including contract-to-close management
Experience coordinating end-to-end real estate listings from pre-listing through launch and post-launch follow-ups
Proficiency with Compass CRM for contact and database management
Experience using real estate transaction and contract tools such as DocuSign, Dotloop, SkySlope, Glide, and Google Drive
Experience using email marketing tools such as HubSpot and Mailchimp (or similar platforms)
Strong attention to detail with contracts, disclosures, and compliance documents
Experience coordinating with real estate stakeholders including clients, agents, escrow/title, and vendors to manage transaction milestones and deadlines
Professional English proficiency for client and agent communication
Experience handling confidential client data in accordance with brokerage confidentiality and compliance policies
Available to work during US business hours (Pacific and/or Central Time)
Reliable computer and internet suitable for full-time remote work
Unlimited earning potential if you choose to take on multiple clients and have the capacity
Generous health allowance to support your well-being
Profit-sharing opportunities as the company grows
Access to exclusive upskilling and training in AI, operations, and leadership
Monthly raffles and performance bonuses
A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey
