Job Description
We are seeking a highly skilled Automation Systems Specialist to implement and deploy a centralized recruiting infrastructure from the ground up. The primary objective of this project is to integrate our Applicant Tracking System (ATS) with GoHighLevel (GHL) via Zapier to create a high-performance, automated candidate pipeline.
While the strategic process mapping and communication assets (messaging sequences) are complete, we require a technical expert to execute the systems architecture, ensuring smooth data flow from initial application to interview fruition.
We estimate the total technical scope of this implementation to fall within a 30–40 hour window. This timeframe accounts for the configuration of multi-step Zaps, GoHighLevel workflows, the calibration of our AI screening tools, and a dedicated phase for rigorous end-to-end testing. Our budget for this engagement is $500 – $800 USD.
Technical Objectives & Deliverables
Core Infrastructure: Build a comprehensive recruiting pipeline within GoHighLevel, mirroring our predefined stage logic.
Systems Integration: Establish a robust API or Webhook-based connection between the ATS and GHL using Zapier to ensure real-time data synchronization.
AI Screening Integration: Configure and edit our AI Phone Screening tool to ensure it triggers correctly within the workflow, captures relevant candidate data, and updates the pipeline status based on screening results.
Workflow Automation: Configure automated candidate tagging, stage-triggered notifications, and recruiter alerts to eliminate manual administrative overhead.
Engagement Engine: Deploy multi-channel (SMS/Email) nurturing sequences designed to increase candidate responsiveness.
Calendar Orchestration: Implement a sophisticated interview scheduling ecosystem integrated with Google Calendar, featuring automated reminders and “no-show” recovery protocols.
Reporting & Analytics: Develop high-level dashboards to monitor pipeline throughput, conversion metrics, and recruiter efficiency.
Advanced Automation Expertise: Proven track record of building complex, multi-platform workflows in GoHighLevel and Zapier.
ATS Proficiency: Substantial experience managing data exports and integrations with professional-grade Applicant Tracking Systems.
Technical Logic: Advanced understanding of webhooks, API documentation, and conditional logic to build “fail-safe” automations.
Operational Excellence: Ability to translate a strategic map into a functional technical environment while identifying opportunities for systemic optimization.
Structured Success: You won’t waste time on strategy or copywriting. We provide the full process map and all messaging templates, allowing you to focus entirely on the technical build.
Clear Milestone-Based Scope: This is a well-defined, 40-hour project with a clear beginning and end. A straightforward technical execution.
Flexible Remote Work: Complete the build on your own schedule, provided we meet our weekly testing milestones.
Future Partnership: Successful completion of this build opens the door for a long-term maintenance contract or future system expansion projects.
