Job Description
Job Type: Full Time
Work Model: Remote
Location: New York City metro area
About the Role
Ragan Communications is seeking an exceptional Executive Assistant to serve as a strategic partner to the CEO and executive leadership at Ragan Communications, the leading media and training brand for communicators and marketers.
This is a high-impact, high-trust leadership role supporting a CEO leading a fast-growing, media and learning company. The Executive Assistant will act as a force multiplier, protecting the CEO’s time, anticipating needs, enabling strategic focus and ensuring seamless execution across executive priorities.
This role is ideal for a mid-level or senior career Executive Assistant who thrives in fast-paced environments, exercises exceptional judgment and wants to play a central role in the success of a growth-oriented CEO and leadership team.
Core Responsibilities
CEO Strategic Partnership
- Serve as a trusted thought partner and operational extension of the CEO
- Anticipate priorities, pressure points and opportunities
- Proactively surface risks, conflicts, and decision deadlines
- Act as a confidential sounding board and strategic support resource
Time, Calendar & Priority Management
- Own end-to-end management of the CEO’s calendar
- Prioritize meetings to ensure time is spent on the highest-value activities
- Design daily, weekly, and monthly rhythms that optimize CEO effectiveness
- Gatekeep requests and meeting flow with strong judgment
Executive Leadership & Team Enablement
- Manage agendas, timelines, materials, and follow-up actions
- Capture ideas, organize notes and manage deadlines for speeches and projects
- Track strategic initiatives and executive-level commitments
- Support the cadence of executive leadership meetings
- Track decisions, priorities and follow-through
- Ensure alignment and clarity across senior leadership
- Coordinate executive offsites, planning sessions, and strategic meetings
Travel, Events & External Engagement
- Manage travel logistics, itineraries and preparation materials
- Prepare executive briefings for all trips, meetings, and events
- Support major Ragan conferences and leadership appearances
- Maximize relationship ROI for speaking engagements, partner meetings and industry events
Operations & Special Projects
- Own special projects that require confidentiality, discretion, and execution rigor
- Manage cross-functional initiatives on behalf of the CEO
- Maintain executive dashboards, tracking systems, and workflows
Ideal Candidate Profile
Experience & Background
- 7+ years supporting a CEO, founder, or senior executive
- Experience in media, professional services, consulting, technology, or similar environments preferred
- Bachelor’s degree required
Core Capabilities & Expectations
- Exceptional judgment and emotional intelligence
- Strong written and verbal communication
- Advanced calendar and priority management skills
- High discretion and confidentiality
- Proactive, anticipatory mindset
- Ability to meet in person in NYC or CT at least 1x/month; other travel is required (3-4/year)
Personal Attributes
- Executive presence
- Polished, confident, and professional
- Naturally organized and detail-oriented
- Strategic thinker who enjoys solving problems
- Thrives in fast-paced, high-performance environments
- Comfortable saying no on behalf of the CEO
Why This Role Is Special
This is not a traditional Executive Assistant role.
You will:
- Operate as a strategic partner to a nationally recognized CEO
- Have direct exposure to executive decision-making, strategy, growth planning and brand leadership
- Influence the effectiveness of a fast-growing company
- Help shape the future of one of the most influential brands in communications and leadership
Compensation & Benefits
- Competitive, market-aligned compensation based on experience, with full transparency shared early in the interview process to ensure alignment.
Comprehensive benefits, including:
- Health, dental, vision
- 401(k) with employer match
- Company-paid disability and life insurance
- Generous PTO and paid holidays
- Professional development support
- Competitive salary
- Travel and event exposure
- Long-term career opportunity
About Ragan
Our core values – Connection, Curiosity, Innovation, and Integrity – guide all we do and help define what’s important to us at Ragan.
Ragan Communications is the leading media brand, and for more than 50 years, we’ve been serving communicators, marketers, and PR professionals at all stages of their career. Everything we do at Ragan is in the service of giving communicators ideas, intelligence, resources, connections, and inspiration to help them advance their brand’s mission and goals. Ragan Communications is an equal opportunity employer committed to a diverse and inclusive workplace.
How to Apply
We’re looking for someone who pays close attention to detail – the kind of communicator who reads between the lines.
To demonstrate that, please include a brief cover letter explaining:
- What excites you about this Executive Assistant role, and why you feel you’d be successful in supporting Ragan’s CEO and leadership team.
Applications without a cover letter will not be considered – this helps us identify candidates who take the time to fully read and engage with our job description.
