Senior Accounts Payable Systems Specialist

Job Description

Job Description

At Rituals, we are looking for a Senior AP Systems Specialist to strengthen our Accounts Payable function and support the end-to-end Invoice-to-Pay process.

This is a hands-on hybrid specialist role for someone who understands AP operations in practice, has a strong affinity with systems and enjoys solving operational issues, testing changes, and improving the way AP works day to day. You work closely with Accounts Payable, Finance Transformation, and IT, acting as the AP process expert for system-related changes, improvement ticket testing, and functional support.

You help maintain an end-to-end view of the invoice-to-pay flow (process + systems) and proactively spot friction points and automation opportunities. You connect daily AP reality to the improvement backlog and help drive items to closure with the right stakeholders.

You will spend approximately ~60% on change/analysis/testing and ~40% on operational AP tasks.

What you will do

• Act as the functional AP expert across the end-to-end Invoice-to-Pay process.

• Support the AP team in resolving and unblocking invoice-related process and system issues in our invoice intake tool, Procurement tool and ERP.

• Analyze AP tickets/incidents: reproduce issues, clarify business impact, and distinguish between process gaps, data issues, workflow topics, and system defects.

• Translate AP needs and pain points into clear functional requirements (examples, impact, and definition of “done”).

• Own testing for AP-related tickets and releases: prepare scenarios, execute tests, document outcomes, coordinate retesting, and validate readiness before go-live.

• Drive continuous improvement by keeping overview of the AP improvement backlog and pushing items to closure with Finance Transformation and IT.

• Support month-end and operational insights where needed to keep improvements grounded in daily AP reality.

Qualifications

You are structured, proactive, and pragmatic: you don’t just report issues, you clarify impact, define solutions, and drive closure. You’re comfortable switching between operational reality and change delivery, and you can translate “what AP experiences” into actionable next steps for other teams.

Requirements (experience & skills)

• 2-5 years’ experience in Accounts Payable operations (invoice processing, vendor follow-up, payments) combined with hands-on work in an ERP/P2P ecosystem.

• Experience with ticket testing, User Acceptance Testing, and functional validation of system changes.

• Ability to analyze operational issues and translate them into clear requirements and practical next steps.

• Strong affinity with finance systems.

• Clear communication in English (Dutch is a plus); comfortable with both Finance functional- and IT stakeholders.

Nice to have

• Experience with Coupa and/or D365 specifically.

• Familiarity with ticketing/project management tooling (e.g., Jira or similar).

• Experience in automation/standardization initiatives in Finance operations.

Additional Information

YOUR PATH TO A NEW CAREER

Grow with us! The next steps are:

1. Apply via our website ( make sure you meet the requirements and tell us why you apply)
2. Our recruiter will contact you within 10 working days.
3. A first interview follows in our Central Head Office in Amsterdam.
4. You do an online assessment.
5. You have the second interview.
6. In the event of a positive outcome, you will receive a proposal with the terms of employment.

Any questions? Our recruiter is happy to speak to you via [email protected].

Please note that applications via e-mail and LinkedIn are not taken into consideration.

We kindly ask recruitment agencies to refrain from acquisition efforts. Unsolicited CVs or resumes will not be taken into consideration and will be treated as not received