Job Description
We are looking for an accurate, detail-oriented Accounting Support Specialist to handle high-volume data entry and record-keeping tasks that keep our operations running smoothly. This is primarily a data entry role — you will be responsible for entering, verifying, and maintaining data across multiple systems including QuickBooks, Excel, and our proprietary platform ServiceSync. You will work with our internal team, national clients, and franchise partners on a daily basis.
Core Responsibilities
• Enter, verify, and maintain financial data accurately across QuickBooks, Excel, and ServiceSync
• Input and process invoices for national clients with a high degree of accuracy
• Record and reconcile payment data, ensuring all entries are correctly allocated
• Enter and track month-end data for multiple franchise locations
• Log and process vendor invoices, verifying data against source documents before entry
• Maintain organized, up-to-date records and spreadsheets to support the accounting team
• Prepare monthly vendor statement data for management review
• Assist with data entry tasks related to customer collections as directed
• Identify and flag data discrepancies for review and resolution
• Support franchise partners with data entry questions
As System4 continues to grow, responsibilities may evolve over time.
What We’re Looking For
• Proven data entry experience with a strong focus on speed and accuracy
• Proficiency in Microsoft Excel — comfortable building and maintaining spreadsheets
• Experience with QuickBooks or similar accounting/bookkeeping software
• Ability to learn proprietary software quickly (ServiceSync training provided)
• Strong attention to detail — you catch errors before they become problems
• Organized and self-directed; able to manage repetitive tasks without losing focus
• Clear communicator with a professional, team-first attitude
• High ethical standards — you handle sensitive financial data with discretion
- HMO with 1 free dependent upon hire
- Life Insurance
- 20 PTO credits annually
- Night Differential Pay
- VL and SL cash conversion
- Annual Performance-Based Merit Increases and Employee Recognition
- Great Company Culture
- Career Growth and Learnings
- Permanent WFH (Mondays to Fridays, fixed weekends off)
