Associate Mission Support

Job Description

Team Rubicon (TR) is seeking an Associate, Mission Support to join TR’s Programs x Mission Support team! The Associate, Mission Support coordinates across the five functional teams including: Logistics (Logs), Planning, Mobilization (Mob), Training, and Incident Management Team (IMT) in the Mission Support Branch (MSB) and provides scheduling and administrative support to ensure alignment and continuity for TR’s growing Mission Support. The position ensures standardized onboarding, coordination, and administrative support of operational Leased Employees across the branch, managing availability, timekeeping, training records, and deployment coordination while helping Leased Employees navigate the balance between TR’s unique culture and the increasingly professionalized systems required to support future operational growth.

Every day will be a challenge, but every month brings new opportunities for an organization that is quickly becoming a household name in disaster response. This position reports to TR’s Director, Mission Support and is based remote anywhere within the United States.

Duties:

• Manage the Leased Employee availability calendar, response rotation, and timekeeping submissions.
• Support planning and coordination of Complex Training Events, including Command & Control course and Disaster Training Camps:
  • Facility and logistics coordination
  • Instructor support
  • Student selection and communication
  • Travel coordination
• Coordinate and dispatch Leased Employees to events, exercises, trainings, and responses in collaboration with internal and external stakeholders.
• Maintain accurate training records and ensure timely submission into TR’s learning management system.
• Develop, implement, and continuously refine Mission Support workflows that impact MSB Leased Employees, and standard operating procedures related to Leased Employee scheduling, deployment coordination, readiness standards, and training compliance.
• Advises the Director of Mission Support on operational improvements and presents recommendations that influence branch‑level decisions and future program design related to MSB Leased Employees.

Education and Background:

• The right temperament, attitude, and approach to thrive in a fast-paced, mission-driven environment
• A spreadsheet ninja with wizard-level proficiency in Microsoft Office, Google Workspace, and cloud-based applications
• Demonstrated experience in project management, reporting, event planning, or customer service is a plus
• Ability to learn and apply TR systems, processes, and training requirements
• May be required to complete TR-recommended training courses

Special Requirements:

• This is a full-time; REMOTE position and can be based anywhere within the United States and provides a flexible & non-traditional work schedule
• Other Travel: 25% non-local travel to support complex training and emergency operations center (EOC) activations

Job Type:

• Full-time; salary, exempt

Pay Range:

• $45,355.55 - $67,646.76 per year

The hiring range reflects where in the range we most likely intend to hire for this role. Additionally, compensation within that range can vary for several reasons including market conditions, cost of living, skills/capabilities, experience, etc.

Cultural Values:

• Mission First, Greyshirts Always: Anyone joining TR must understand that our mission to provide disaster response comes first
• Step Into The Arena: TR needs leaders who aren’t afraid to dare to be great
• Everyone Has A Role Know It: Ability to successfully navigate a fast-paced, high-growth environment and solve problems in the face of ambiguity
• GSD: We are entrepreneurial, resourceful, and determined no matter how chaotic the situation
• C hange Your Socks: We take care of ourselves and each other so we are best equipped to serve those in greatest need
• Adults Only: Every team member is an adult until proven otherwise
• Your Mother’s A Donor: Every leader must be committed to fiduciary responsibility, transparency, and financial stewardship

Perks of the Team:

• Flexible Unlimited Paid Time Off
• Generous holiday schedule (including a paid week off between winter holidays)
• Matching 401k contributions up to 4% with no vesting requirement
• 100% company-paid health benefits for employees and their dependents
• Professional development, leadership development and events/conferences
• Paid time off to volunteer with the non-profit of your choice
• One-week all-inclusive onboarding experience

Learn more about Team Rubicon:

• Website: Team Rubicon USA
• LinkedIn: Team Rubicon
• Facebook: Team Rubicon
• X: @TeamRubicon
• YouTube:  Team Rubicon
• Instagram: @teamrubicon
• Threads: @teamrubicon
• TikTok: @teamrubicon

Team Rubicon is an equal opportunity employer and is committed to not only including but actively seeking out a diversity of lifestyles, experiences, perspectives, and voices in order to foster inclusion, growth, and innovation. Your candidacy will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.