Job Description
What is the job?
We require a French Speaking Credit Controller for 6 months on a Fixed term Contract, to help us maintain and administer Thorlabs SAS Sales Ledger ensuring high invoicing accuracy and low third party customers past due ratio.
Working Hours: Monday to Friday 8.00 am – 4.30 pm (Hybrid working available)
Department: Accounts
Interview process: 2 stage process following shortlisting – First stage: 1 hour Teams interview
Second stage: OnSite 1 hour interview
W ho we are?
Thorlabs is a global, industry leading optical technologies company. We are experts in the design and manufacture or a range of innovative photonics products. We use these products in manufacturing and research, from fibre optics to piezo motors. We are the gold standard with optics laboratories worldwide. There are now 22 facilities across the world in 9 countries. Here in Ely, we are responsible for the Motion Control and Optical Tables product line.
Where you will be working?
It’s a hybrid role, working in our new purpose-built facility in Witchford, Ely as well as your home. Our purpose-built facility is just 12 miles from Cambridge, within the beautiful mediaeval city of Ely. There are train and bus links to Ely from Kings Cross and Liverpool Street London, and our site is within distance of Ely train station and Ely Bus station.
What we would like you to do/ to see…
Invoicing
· Perform daily invoice runs, monitor invoice run set ups, adjust according to requirements
· Ensure invoices are delivered to the customers on a timely basis using the agreed method: email, E-invoicing (EDI) or external web platforms.
· Correct invoicing errors by raising credit notes and re-issuing invoices. Perform root cause analysis and propose corrective actions in order to prevent reoccurrence of similar errors
· Participate in cross functional team meetings (sales, RMA, OEM, other) to ensure highest invoicing accuracy and low past due ratio.
Credit Control
· Credit check new customers seeking trade settlement terms, propose and maintain credit limits. Document existing credit terms approval process, evaluate for effectiveness and implement best practices. Provide training to departments interfacing with the customers
· Monitor the aged debtors reports and contact customers to ensure timely payment of invoices by resolving any queries which are delaying invoice settlement. Liaise with the Sales, RMA, and other Thorlabs entities as necessary.
· Process daily cash postings ensuring timely and accurate application against outstanding invoices
· Releasing customer account statements on an agreed frequency.
· Request refunds to be processed when the customer accounts are in credit
· Anticipate developments and identify accounts that may require special attention and act decisively to resolve difficulties, consulting management where appropriate. Negotiate favourable payment plans if customers are in financial difficulties and unable to pay all past dues
· Act as a lead point of contact between Paris sales team and other accounts team members involved with France office accounting activities
Reporting and Month End
· Responsible for closing of sales ledger and reconciliation against GL Control Accounts
· Maintain pro forma invoices log, capture payments received and invoices issued
· Other ad-hoc invoicing/bookings reporting as requested by management
What is essential to us…
· Must be native or highly proficient in French language
· A high level of integrity and maintain strict confidentiality at all times.
· Strong customer care and relationship management skills.
· Demonstrated ability to work independently as well as in a collaborative team.
· Experience with Microsoft software, Excel, Word and Powerpoint.
· Ability to anticipate needs and solve problems proactively.
· A-Level/NVQ level 3 or equivalent experience or qualifications.
This equates to European Qualification Framework (EQF) level 4 and Regulated Qualifications Framework (RQF) level 3
· AAT qualification is desirable but not essential.
· At least 3 years of experience in Credit Controller role working on customer base located in France
What will you get?
At Thorlabs there are lots of opportunities for inhouse customised training and development that accelerates your career progression. We have free onsite parking, free refreshments, as well as an entertainment area in our large canteen for your enjoyment.
And the benefits are?
Competitive Salary to attract the best, plus an excellent benefits package including pension, health care, 25 days holiday plus public holidays.
Job Reference: THOR-VC-1775
C ommitment bonus to be paid at the end of the contract if the relevant criteria has been met. Further information available from [email protected]
This is a rolling campaign, so we will actively interview applicants. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
We welcome applications from persons who are over 18 years old.
*This is a legal requirement, further information is here School leaving age - GOV.UK (www.gov.uk)
This role does not currently meet the UK Visas and Immigration criteria for obtaining a Skilled Worker Visa we are therefore unable to accept applications that require employer sponsorship in order to obtain a Skilled Worker Visa.
All offers of employment are subject to eligibility to work in the UK.
We would encourage all internal applicants to inform their line managers of their interest in this position.
-Contributed Pension Scheme -Group Life Cover -Private Health Care -Group Income Protection & more.
Please apply through the Apply for this job button or send a copy of your CV along with a covering letter and your salary expectations to: Human Resources at Thorlabs Ltd, 204 Lancaster Way Business Park, Ely, Cambs, CB6 3NX or e-mail [email protected].
We are Disability Confident Committed
In line with the requirements of the Immigration, Asylum and Nationality Act 2006, all applicants must have a valid permission to enter or remain in the UK with no condition that prevents them from working in the UK. Documented evidence of such permission will be required from candidates as part of the recruitment process.
