Job Description
Our client is a leading distributor of lifestyle, gifting, and homewares products in Australia. With a strong focus on innovation, growth, and exceptional service, they work with global suppliers and local partners to deliver products that enhance everyday living.
The Buyer Administration Assistant provides critical administrative and data support to the Buying team, enabling Buyers to focus on strategic range development, supplier relationships, and commercial decision‑making. This role is heavily focused on accurate data entry, documentation, compliance coordination, and supplier follow‑up, supporting the end‑to‑end product lifecycle from development through to launch. The position will work closely with Buyers, suppliers, and internal stakeholders to ensure product data, compliance documentation, and systems information are complete, accurate, and delivered on time.
Key Responsibilities:
Buying & Product Administration
- Complete and maintain Item Creation Sheets (ICS) accurately according to internal requirements
- Manage and populate Salsify product data, coordinating with Buyers and suppliers to gather copy, specifications, images, and compliance details
- Provide high-volume data entry support across internal systems
- Ensure product information is complete, consistent, and aligned across all platforms
Photography & Marketing Support
- Prepare photography briefs with clear product details, styling notes, and deadlines
- Coordinate and follow up on product information required for photography
- Ensure all photography documentation is accurate and complete for Buying and Marketing teams
Supplier & Compliance Coordination
- Liaise with suppliers and Buyers to collect product and compliance documentation
- Request and follow up on APCO documentation, BSCI certification, and other compliance requirements
- Track and maintain compliance records, escalating missing documents or risks to Buyers
Artwork & Packaging Support
- Review artwork and packaging against the original brief to ensure accuracy in product details and branding
- Identify and flag errors or discrepancies for Buyer review
- Support packaging and artwork approval workflows
Barcode & Product Checks
- Scan and verify barcodes to ensure accuracy and system alignment
- Review barcode documentation and report inconsistencies
- Maintain organised records of barcode checks and approvals
General Administration & Team Support
Provide administrative support between Buyers and suppliers
Follow up on outstanding information to meet critical path deadlines
Maintain organised digital records and documentation
Assist with process improvements within Buying administration
Strong administrative and data entry experience, ideally within buying, merchandising, sourcing, or supply chain.
High attention to detail with the ability to manage large volumes of data accurately
Strong written English communication skills (email‑based supplier communication)
Ability to follow processes, briefs, and critical paths
Confidence liaising with international suppliers and internal stakeholders
Strong organisational and time‑management skills
Key Competencies
Accuracy and attention to detail
Process‑driven and methodical working style
Strong follow‑up and accountability
Ability to work autonomously while supporting multiple stakeholders
Clear written communication
Permanent work-from-home set-up
Dayshift (Australian business hours)
Full-time job
HMO
Annual leave
Christmas Bonus equivalent to 1 month’s wage (pro-rata)
