Job Description
Our client is seeking a detail-oriented and tech-forward Senior Accounting Specialist to manage the full financial picture for a high-net-worth principal. This is a full-time, fully remote engagement. You will own day-to-day bookkeeping, monthly financial reporting, and ongoing budget tracking across personal household spending, investment portfolios, real estate holdings, and multiple business entities.
This is not a data-entry role.
Role Mission:
To provide accurate, timely, and complete financial visibility across all personal and investment accounts — empowering confident decision-making through clean books, clear reporting, and proactive financial stewardship.
Key Responsibilities:
Bookkeeping & General Ledger
- Maintain accurate, up-to-date books across personal, investment, real estate, and business entity accounts in QuickBooks Online
- Reconcile all accounts monthly; investigate and resolve discrepancies before reporting
- Prepare and post journal entries; ensure proper coding across entities
Monthly Financial Reporting
- Prepare monthly profit & loss statements and balance sheets across all accounts and entities
- Deliver clear, concise financial summaries with variance explanations — not just raw numbers.
- Maintain organized supporting schedules and documentation
Personal Budget & Spending Tracking
- Build and maintain a personal spending dashboard; track actuals vs. budget by category
- Identify spending trends and flag variances proactively
- Support annual budgeting process and update rolling forecasts
Investment & Portfolio Accounting
- Track investment portfolio performance, cost basis, and realized/unrealized gains across brokerage accounts
- Prepare periodic investment performance summaries
- Record capital contributions, distributions, and returns across investment vehicles
Real Estate Accounting
- Manage accounting for two residential investment properties
- Track intercompany transactions and ensure proper entity-level separation
- Support acquisition and disposition accounting as needed
Business Entity Management
- Maintain books for LLCs and other pass-through entities with clean separation of accounts
- Track intercompany activity and maintain supporting schedules
- Organize records to support annual CPA tax preparation, including K-1s and categorized schedules
AI-Assisted Workflows
Utilize AI tools (ChatGPT, Claude, or AI-powered bookkeeping platforms) to automate categorization, generate financial summaries, and improve reporting efficiency
Proactively identify opportunities to use AI and automation to reduce manual work and improve accuracy
Stay current on AI-driven accounting tools and propose new workflow improvements
3–7 years of bookkeeping or accounting experience, preferably including personal/family office or high-net-worth individual engagements
Expert-level QuickBooks Online proficiency — chart of accounts setup, reconciliations, and custom reporting
Experience managing books for multiple LLCs or pass-through entities simultaneously
Demonstrated experience with investment and real estate accounting, including rental properties, brokerage accounts, and cost basis tracking, is a plus
Proven use of AI tools — ChatGPT, Claude, or AI-powered bookkeeping platforms — to improve accuracy and efficiency in practice is a plus
Strong Excel or Google Sheets skills for budgeting models and custom analysis
Excellent written communication skills; able to translate financial data into clear, concise summaries
CPA, CMA, or bookkeeping certification a plus but not required
Work remotely Monday - Friday, 40 hours a week (no weekends)
Did we mention it’s REMOTE?!!
