Job description
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CPT-8994 Administrative Coordinator – Publishing & Client Services VA
REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Junior/Senior Level
MIN. HOURS/WEEK: 10 to 15 hours/week
SHIFT TIME ZONE: MST
SHIFT HOURS: 3:30 to 5:30 PM
SHIFT DAYS: Monday to Friday
Number of VAs: 1
GENDER PREFERENCE: Female
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A
We are seeking a highly organized and client-friendly Virtual Assistant to support our publishing business. This role will focus on administrative coordination, light content work, and client/vendor communication. The ideal candidate is tech-savvy, detail-oriented, and proactive, with strong written and verbal communication skills.
A passion for ministry and a heart for Christ-centered messages is essential, as our work supports faith-based and nonprofit publishing projects.
RESPONSIBILITIES:
- Serve as a project coordinator for client publishing journeys.
- Communicate professionally with clients and vendors via email and meetings.
- Organize and manage content using cloud-based tools (Google Docs, Drive).
- Support basic writing and AI-powered editing tasks as needed.
- Conduct quality checks on interior manuscripts and cover files based on formatting guidelines.
- Perform light graphic design work (e.g., using Canva) to adjust and adapt existing assets.
- Manage scheduling, inboxes, and follow-up tasks.
- Assist in CRM-related activities (e.g., using Go High Level) and support potential automation setup.
- Learn internal publishing processes and assist in book publishing coordination.
QUALIFICATIONS:
- Experience in an administrative, coordination, or executive assistant role.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills in English.
- Proficiency in Google Workspace (Docs, Drive, Gmail).
- Working knowledge of Canva or similar graphic tools.
- Experience or comfort working with CRM platforms (CRM experience is a plus; Go High Level experience is a bonus).
- Familiarity with or willingness to learn book formatting and publishing processes.
- Strong customer service orientation and a professional online presence.
- Must be passionate about ministry and aligned with Christ-centered values.
Preferred Skills:
- Experience working in publishing, marketing, or client-service environments.
- Understanding of AI-assisted editing tools and practices.
- Ability to adapt quickly and take initiative in problem-solving.
APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED:
- Google Workspace (formerly G Suite)
- Canva
- CRM Software (Go High Level experience is a bonus)
- Email & Scheduling Tools
- AI-powered Editing Tools
CLIENT INDUSTRY: Nonprofit Organization
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!
