Job description
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CPT-8663 Bookkeeping & Administrative VA
REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Senior-Advanced
MIN. HOURS/WEEK: 20 to start, with potential to increase to full-time
SHIFT TIME ZONE: EST
SHIFT HOURS: TBD
SHIFT DAYS: TBD
Number of VAs: 1
GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A
We are seeking a detail-oriented and reliable Virtual Assistant with a strong foundation in bookkeeping and administrative support. The ideal candidate will assist in maintaining organized financial records, supporting billing cycles, and managing project expenses. Experience with QuickBooks (Online and Desktop) and familiarity with AIA formats in Excel is required. Bonus points for experience with accounts receivable (AR) and accounts payable (AP).
Responsibilities
Maintain and manage the billing cycle with accuracy and timeliness
Track project-related expenses and ensure proper documentation
Perform baseline bookkeeping tasks, including data entry and reconciliation
Work with AIA formats through Excel for invoicing and reporting
Utilize QuickBooks Online and Desktop for financial management
Organize and maintain company books for easy accessibility and audit-readiness
Track and categorize all business expenses
Assist in organizing architectural/engineering drawings and tabulations
Provide general virtual assistance as needed, based on availability
Support AR/AP processes if experienced (preferred, not required)
Understanding of union based payroll a Plus
Project management/ scheduling, costing
Sending/receiving shop drawings and organizing to keep current
Understanding of Bluebeam software a plus
Writing safety plans
Qualifications
- Proven experience with QuickBooks (Online and Desktop)
- Proficiency in Microsoft Excel (especially AIA format handling)
- Strong organizational and time management skills
- High attention to detail and accuracy
- Bookkeeping or accounting background preferred
- Experience in construction or architectural industries a plus
- Excellent communication skills
Nice to have
- AR/AP experience
- Familiarity with construction project billing and documentation
Application Software/Tools
- QuickBooks Online
- QuickBooks Desktop
- Microsoft Excel (specifically AIA format handling)
- Bluestream (nice to have / plus)
Client Industry: Construction
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!
