Job description
Zipdev is seeking a highly organized and reliable Virtual Assistant to provide exceptional administrative support to members of our leadership. The ideal candidate is proactive, detail-oriented, and capable of handling multiple tasks. This is a fully remote position with an expected work schedule that aligns with our team’s EST hours from 9:00am-5:30pm.
Key Responsibilities:
- Executive support - calendar management, ad hoc projects as needed.
- Sales support- assist drafting proposals, calendar management, scheduling, and coordinating sales meetings for the team.
- Team recruitment support - assist James with initial screening, scheduling and coordinating interview process – ensuring a smooth interview experience for job applicants.
- Clockify- generate and analyze time tracking reports for insights and recommendations.
- QuickBooks - light data entry of bank transactions and generating reports for James for business insights.
- Accounts Receivable - following up with clients on outstanding bills in a friendly and timely manner
Qualifications:
- Seasoned Professional- 4+ years experience excelling as an administrative / executive assistant
- Professional Communicator- ability to liaise effectively with management stakeholders based on trust and accountability; strong command of the English language both written (email, messaging, etc) and orally (internal and external)
- Independent Thinker- ability to troubleshoot and navigate challenging tasks in a fast-paced environment
- Problem Solver - can anticipate issues and proactively resolve them
- Process Driven- proactively creating ways to scale repeatable tasks
- Project Management- hyper organized and can quickly shift between different tasks
- Bookkeeping Experience - possess a working knowledge of navigating Quickbooks Online for data entries and generating reports
- Tech Savvy - experience using productivity tools like Google Suite, Zoom, and Slack – while eager to advance and adopt new skills like Asana, Quickbooks Online, Clockify, and HubSpot, among others.
Nice to Haves:
Experience with CRM platforms like HubSpot, Salesforce, etc.
Experience building presentations and reporting dashboards (Google Workspace)
Experience with website CMS with WordPress, Squarespace, etc.
Our Recruitment Process
Video Interview
20-minute take-home skills test
30-minute Call with the Recruiter (project, benefits, etc.)
Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
Final Offer
Work remotely Monday - Friday, 40 hours a week (no weekends)
Vacation: 10 business days a year
Holidays: 5 National Holidays a year
Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Zipdev Day)
Parental Leave
Health Care Reimbursement
Active Lifestyle Reimbursement
Quarterly Home Office Reimbursement
Payroll Deduction Purchase Plans
Longevity Bonus
Continuous Learning Bonus
Access to Training and Professional Development Platforms
Did we mention it’s REMOTE?!!
One of our core values at Zipdev is “Be authentic.” that’s why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
Wondering how our remote environment or our payment method work? We’ve put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!
