Job Description
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Title: CPT-11248 Executive Assistant with Bookkeeping Experience
Independent Contractor – Business Support VA / Senior Level(Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
We are looking for an experienced Executive Assistant with Bookkeeping Experience to oversee monthly accounting tasks, financial reconciliations, and bookkeeping documentation across multiple entities. This role requires excellent organizational skills, attention to detail, and the ability to maintain accurate, audit-ready financial records while ensuring clear separation between nonprofit and for-profit accounting operations.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Monthly Bookkeeping & Financial Reconciliation
- Complete monthly bank and account reconciliations in QuickBooks.
- Reconcile Stripe transactions and ensure payment records are accurate.
- Prepare monthly financial reports for review.
- Identify and investigate discrepancies in financial records.
- Maintain accurate, organized, and audit-ready bookkeeping documentation.
Multi-Entity Accounting
- Maintain separate financial records for:
- SC Inc. (For-Profit)
- SC Foundation (Nonprofit)
- Ensure transactions are properly categorized within each entity.
- Assist with confirming and maintaining the long-term reconciliation structure for MPG and SC Journeys.
- Support accurate financial reporting across all business entities.
Financial Administration
- Monitor billing activity and identify any discrepancies.
- Report financial issues promptly to the client.
- Maintain organized bookkeeping files and supporting documentation.
- Assist with monthly financial close procedures.
- Ensure bookkeeping processes remain accurate, consistent, and compliant with established procedures.
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
QUALIFICATIONS
- Minimum of 3 years of bookkeeping or accounting experience.
- Strong proficiency in QuickBooks.
- Experience reconciling Stripe transactions.
- Experience preparing monthly financial reports.
- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to work independently and maintain confidential financial information.
- Experience supporting both nonprofit and for-profit organizations is highly preferred.
APPLICATION SOFTWARE KNOWLEDGE / REQUIRED TOOLS
Accounting: QuickBooks
Payment Processing: Stripe
Productivity: Google Workspace
Spreadsheets: Google Sheets / Microsoft Excel
Work Schedule
- Contracted Hours per Week: 40 Hours
- Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
- Daily Working Time: Flexible (Client Time Zone TBD)
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
- Contractors will operate under a Master Services Agreement and a Statement of Work
- This is not an offer of employment; contractors are not employees of 20four7VA or any client
- All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior Level
Contracted Hours per Week: 40 hours/week
Daily Working Time: Flexible (Client Time Zone TBD)
Scheduled Working Days: Monday-Friday
Number of VAs: 1
GENDER PREFERENCE: None
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Level A–C (Good English comprehension, communication, speaking, and writing required)
REGION PREFERENCES: Philippines
What we offer
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
