Executive Assistant Business Operations Closed

Job Description

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Title: B-CPT-10201 Bilingual Executive Assistant – Business Operations

Independent Contractor – [Bilingual Executive Assistant – Business Operations/Business Support VA/Junior to] (Remote).

Overview

20four7VA is seeking a bilingual, part-time Virtual Assistant to provide high-level administrative support to the business owner. This role involves office management responsibilities, client coordination, financial tracking, and operational assistance during the company’s expansion—primarily in Texas. The position has the potential to grow into an Office Manager and/or Project Management role.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

• Office & Operations Management
  • Perform general office manager duties.
  • Support project management activities as the role evolves.
  • Assist in streamlining administrative workflows.
• Client & Lead Management
  • Ensure all clients and leads are properly added and tracked within Go High Level.
  • Monitor client progress through each stage of the process.
  • Handle incoming calls and communicate with new leads to gather required information (e.g., instructing them to send documents via text).
• Financial & Vendor Tracking
  • Track company payables and maintain simple financial records regarding individuals/entities the company owes money to.
• Expansion & Team Coordination
  • Collaborate with other VAs and internal team members to support regional expansion, especially into Texas (and potentially Seattle).
  • Assist with tasks connected to market growth in Hispanic regions.
• High-Level Administrative Execution
  • Perform more complex, strategic tasks compared to standard VA support.
  • Coordinate with team members and contribute to high-level business thinking and planning.

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Bilingual Requirement (Non-Negotiable)
  • Spanish/English bilingual skills required to support the Hispanic market in Texas.
• Professional Skills
  • Experience handling administrative duties at a high level.
  • Ability to grow into an Office Manager or Project Management role.
  • Must be a high-level thinker capable of collaborating seamlessly with team members.
• Software Proficiency
  • Go High Level
  • Job Trend
  • Google Chat

Work Schedule

• Contracted Hours per Week: 10 - 20 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Flexible, HST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

By submitting your application, you acknowledge that this opportunity is for an independent contractor engagement and not an offer of employment. All applications will be reviewed based on alignment with client needs, qualifications, and availability. If selected, a member of our team will reach out to discuss next steps and potential client matching.

We look forward to reviewing your application and potentially working with you on future client engagements!