Job Description
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CPT-10848 Marketing & Administrative Virtual Assistant (Podcast Support)
Independent Contractor – [Marketing Podcast VA/Junior - Advanced Level] (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
Our client is the host of a fast-growing sports podcast that has seen significant audience and business growth over the past few years. As the podcast continues to scale, the client is seeking a reliable Virtual Assistant to help manage administrative and marketing-related tasks, allowing the host to focus more on creative and strategic work.
Role Summary
The Virtual Assistant will provide marketing and administrative support with a strong focus on newsletter management, calendar management, and content support for YouTube and social media. This is a part-time role (20 hours per week) suited for someone who is organized, proactive, and comfortable working in a digital media environment.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Newsletter Management
- Manage and send weekly newsletters using Mailchimp
- Format content, schedule campaigns, and ensure timely delivery
- Maintain and organize subscriber lists as needed
Calendar & Administrative Support
- Manage and organize the client’s Google Calendar
- Help filter and manage incoming meeting requests and business inquiries
- Schedule calls, appointments, and podcast-related meetings
Content & Media Support
- Assist with YouTube content, including clipping and organizing podcast segments
- Support basic content repurposing for social media platforms
- Help take existing content further by organizing and preparing it for distribution
General Support
- Assist with other administrative or marketing-related tasks as needed
- Support day-to-day operations related to the podcast and brand growth
Tools & Platforms
- Mailchimp
- Google Workspace (Gmail, Google Calendar)
- YouTube
- Social media platforms (experience preferred)
EDITORIAL NEWSLETTER MANAGEMENT
The “Game On” Monday newsletter is not a simple promotional blast — it is an editorial product. The VA will be responsible for drafting a full editorial newsletter each week built around the following structure:
• The Open — Kevin’s weekly take on the top sports story (drafted from Kevin’s voice memos/bullet points)
• The Starting 5 — 5 curated sports stories with commentary
• The Deep Dive — expanded breakdown tied to that week’s episode guest or theme
• Chasers Nation Corner — community spotlight, fan shoutout, or poll result
• This Week on Sports Chasers — episode recap and upcoming show preview with listen links
• The Closing Buzzer — a punchy closing thought or question in Kevin’s voice
The VA drafts the full newsletter in Google Docs by Friday, submits to Kevin for a 30-minute review and approval, formats it in Mailchimp, and schedules delivery for Monday at 7:00 AM EST — ahead of the Monday night live show. The VA also monitors open and click rates and logs performance weekly in a Newsletter Tracker (Google Sheets).
ADVERTISEMENT & SPONSORSHIP OUTREACH
This is a critical addition to the role. As Sports Chasers continues to scale, we are actively seeking advertising partners and sponsors. The VA will be responsible for:
• Researching and identifying potential ad sponsors and brand partners relevant to the Sports Chasers audience
• Drafting and sending initial outreach emails on behalf of Sports Chasers
• Tracking all outreach in the existing SCMG Guest & Partner CRM (Google Sheets)
• Following up on open conversations with interested sponsors
• Flagging warm leads and qualified opportunities directly to Kevin for closing
• Familiarity with podcast advertising platforms (Acast, Spotify for Podcasters, Podbean, AdvertiseCast) is a strong plus
With 148K+ downloads, a #2 national Apple Podcasts ranking, and an international audience across seven countries, Sports Chasers has a compelling story to tell advertisers. The VA needs to be able to represent the brand professionally in written outreach.
ADDITIONAL PLATFORM & TOOL REQUIREMENTS:
• Comfort working with Restream or similar live-streaming platforms (we broadcast live Monday & Thursday)
• Familiarity with podcast platforms — Apple Podcasts, Spotify, etc.
• Guest coordination and episode prep documentation support
• Light CRM management via Google Sheets (7-stage guest and partner pipeline)
• PodMatch profile monitoring for guest sourcing
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
Ideal Candidate Profile
- Experience in marketing support or virtual assistance
- Familiar with email marketing tools, especially Mailchimp
- Comfortable managing calendars and scheduling
- Basic experience with YouTube content and video clipping
- Organized, detail-oriented, and proactive
- Able to work independently with minimal supervision
- Strong communication skills
ADDITIONS :
• The VA should also be comfortable working with Restream or similar live-streaming platforms, as the Sports Chasers Podcast broadcasts live on Mondays and Thursdays
• Familiarity with podcast platforms (Apple Podcasts, Spotify, etc.) is a plus
• Occasional support with guest coordination and episode prep documentation would be helpful
• Light CRM management experience (Google Sheets-based) would be ideal
Work Schedule
- Contracted Hours per Week: 20 Hours
- Scheduled Working Days: Monday through Friday
- Daily Working Time: 9:00 AM - 1:00 PM EST
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
- Contractors will operate under a Master Services Agreement and a Statement of Work
- This is not an offer of employment; contractors are not employees of 20four7VA or any client
- All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
- REQUIRED SERVICE: Business Support
- REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior Level
- Contracted Hours per Week: 20 hours/week
- Daily Working Time: 8 AM-12 PM EST
- Scheduled Working Days: Monday-Friday
- REPORTING TO/POC: To Be Determined
- Number of VAs: 1
- GENDER PREFERENCE: None
- LANGUAGES SPOKEN/PREFERENCE: English (Spanish is a strong Plus)
- ACCENT PREFERENCE: Near Native
- REGION PREFERENCES: Philippines
What we offer
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
