Job Description
▶︎ Job Details
・Job Title: HR & Recruiting Assistant
・Work Location: Mainly Remote (Occasionally visit clients in NY)
・Work Hours: Flexible (Working on Eastern Time)
・Employment Type: Part-time
・Salary: DOE (20-25 per hr+)
・ Visa Support: No
・Language Requirement: English / Japanese
▶︎ Position Overview
The HR & Recruiting Assistant provides cross-functional support across both Human Resources operations and Talent Acquisition activities. This role is responsible for facilitating a smooth and efficient recruitment process while ensuring accurate and reliable HR operations. By supporting both hiring and administrative functions, the position plays a key role in enabling organizational growth.
The ideal candidate thrives in a fast-paced environment and demonstrates strong multitasking abilities, attention to detail, and a high level of accountability.
▶︎ Key Responsibilities
1. Recruitment & Talent Acquisition
・Create job postings and manage publication across various job boards
・Conduct direct sourcing via job boards, LinkedIn, and other channels
・Manage applicants using the ATS and track selection progress
・Screen resumes and handle initial candidate interactions
・Coordinate interview schedules with candidates and interviewers
・Communicate with candidates throughout the recruitment process, including notifications and follow-ups
・Assist in preparing offer letters
・Conduct reference checks as needed
・Support pre-onboarding preparations and onboarding activities
2. HR Operations
・Handle onboarding and offboarding procedures
・Prepare employment contracts and related HR documentation
・Assist with social insurance and labor-related administrative processes
・Support attendance and leave data management
・Input and update employee data in HRIS
・Assist with benefits administration
・Respond to internal HR-related inquiries
3. Data Management & Reporting
・Track recruitment KPIs (applications, pass rates, time-to-hire, etc.)
・Prepare recruitment and HR reports
・Ensure proper handling of personal and confidential information
・Organize and maintain HR-related documents and records
▶︎ Qualifications
・Minimum 1 year of experience as an HR Assistant
・Experience supporting full-cycle recruitment processes
・Strong coordination and multitasking skills
・Experience using ATS and HRIS systems
・Basic knowledge of labor laws and HR compliance
・Proficient in Microsoft Office (Excel, Word, PowerPoint)
・Excellent communication skills with both internal teams and external stakeholders
