Job Description
Build the Future with Us — EquipmentShare is Hiring a Licensing and Legal Compliance Administrator
At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.
We’re hiring a Licensing and Legal Compliance Administrator at our Corporate Headquarters in Columbia, MO, and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. This position is hybrid eligible. The Licensing and Legal Compliance Administrator is responsible for ensuring that all EquipmentShare subsidiaries, branch locations, and operational entities across the United States maintain the appropriate local, state, and federal licenses, permits, and certifications required to operate legally. This role safeguards the company’s authority to conduct business, operate vehicles, and manage specialized materials by proactively managing renewals, tracking regulatory changes, and coordinating with internal and external stakeholders.
Primary Responsibilities
- Maintain a comprehensive database of all operational, corporate, and equipment-related licenses (including state registrations, Certificates of Good Standing, on-road vehicle registrations, hazardous materials transport licenses, DOT and FMCSA authority, etc.)
- Monitor renewal dates and ensure all required licenses are renewed and in good standing before expiration.
- Liaise with local, state, and federal agencies to ensure compliance with applicable laws and regulations, as necessary.
- Support internal and external audits by maintaining accurate and accessible records of all licensing documents.
- Partner with Operations, Fleet, Safety, and Real Estate Compliance teams to verify that all EquipmentShare subsidiaries and branch locations are authorized to operate in their respective jurisdictions.
- Develop and maintain standard operating procedures for license management, renewal processes, and compliance reporting.
- Proactively communicate upcoming expirations, new licensing requirements, or regulatory changes to leadership and affected teams.
- Utilize company systems to digitally store and manage license documentation for efficient retrieval and tracking.
Why EquipmentShare?
Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.
We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.
Perks & Benefits
Competitive compensation
Full medical, dental, and vision coverage for full-time employees
Generous PTO + paid holidays
401(k) + company match
Gym membership stipend + wellness programs (earn PTO and prizes!)
Company events, food truck nights, and monthly team dinners
16 hours of paid volunteer time per year — give back to the community you call home
Career advancement, leadership training, and professional development opportunities
About You
You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.
We’re looking for people who:
See challenges as opportunities
Embrace change and continuous improvement
Bring energy, effort, and optimism every day
Skills & Qualifications
Required Skills and Abilities:
- Strong working knowledge of federal, state, and local licensing and regulatory requirements, particularly for transportation, construction, logistics, and brick-and-mortar business operations.
- Proficiency with multiple technology platforms and business tools, including Microsoft Office Suite, Google Workspace, Adobe, DocuSign, and compliance or contract management software.
- Excellent organizational and documentation skills with exceptional attention to detail.
- High level of professionalism, integrity, and discretion in handling sensitive information.
- Ability to think critically and apply that knowledge to decision making, particularly under ambiguous circumstances.
- Strong research and analytical skills.
- Ability to interpret, apply, and communicate complex regulatory and compliance requirements.
- Strong written and verbal communication skills.
- Demonstrated ability to work independently and collaboratively across teams, managing multiple priorities effectively in a fast-paced environment.
Education and Experience:
- At least 2 years of experience in business licensing, compliance administration, or regulatory operations with a nationwide organization.
- Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred.
Physical Requirements:
- Ability to sit or stand for extended periods
- Must be able to use a computer for long periods of time
EquipmentShare is dedicated to fostering a diverse and inclusive workplace. As an equal opportunity employer, EquipmentShare does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.
A Workplace For All
At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.
We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.
EquipmentShare is an EOE M/F/D/V.
Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.
