Job Description
We’re seeking an experienced Project Manager to join a fast-paced, creative agency as a full-time team member. You’ll be the organizational backbone of our operation, coordinating complex, multi-phase creative projects from strategy through production. This is an internal-facing role where you’ll work closely with our leadership team, creative staff, and external contractors to ensure projects stay on track and deadlines are met.
You’ll work directly with the founder/creative director and collaborate closely with Lori, who handles external client relations and operational tasks. You’ll be part of a small, agile team managing work for 3-4 clients with multiple concurrent projects.
This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills.
Schedule:
- Monday - Friday 8am-5pm CST
Pay Range:
- Monthly Salary + Perks (based on experience)
Location: LATAM
Qualifications:
- 3+ years of project management experience in a creative agency or fast-paced creative environment
- Familiarity with the full lifecycle of creative campaigns (strategy → creative development → production)
- Experience coordinating multiple projects and contractors simultaneously
- Proficiency with Google Workspace (Sheets, Calendar, Drive)
- Strong organizational and communication skills
- Ability to work in a scrappy startup environment while maintaining high standards
- Experience at an LA/New York-style agency or similar fast-moving creative environment
- Comfort with simple project management tools (Google Sheets, Calendar) rather than complex platforms
- Understanding of integrated marketing campaigns with multiple deliverable streams
- Experience managing producer/contractor relationships
Skills:
- Excellent verbal and written communication skills
- Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, and similar tools
- Strong organizational and time-management abilities
- Ability to multitask and prioritize tasks effectively
- Ability to work independently and collaboratively in a team-oriented environment
- Attention to detail and problem-solving skills
- High level of professionalism and discretion
Duties and Responsibilities
- Contract Management and Coordination: Understanding the nuances of managing multiple contracts, including the need for confidentiality and sensitivity regarding information shared between different organizations.
- Project Coordination: Manage 4-6 concurrent projects, keeping multiple stakeholders and contractors aligned on timelines and deliverables
- Timeline Management: Own project calendars and timelines using Google Sheets and Google Calendar, tracking complex integrated campaigns with multiple components (video, social, digital, radio, activations, influencer partnerships, etc.)
- Stakeholder Communication: Coordinate between internal teams, leadership, and external contractors to ensure clarity on deadlines, dependencies, and project phases
- Process Ownership: Understand project phases from initial client briefing through strategy, creative development, internal reviews, and production
- Deadline Setting: Work with leadership to establish realistic deadlines that account for the creative process and internal workflows
- Documentation & Organization: Maintain organized project tracking systems and ensure all deliverables and communications are easily accessible
- Calendar Management: organizing and optimizing schedules, including coordinating meetings, managing time effectively, and ensuring that calendar aligns with commitments across various contracts.
- Technology Proficiency: Familiarity with various tools and platforms, such as Slack, Google Docs, and AI applications like ChatGPT, to enhance productivity and streamline processes.
- Adaptability and Problem-Solving: The ability to adjust to changing circumstances, manage unexpected challenges, and find solutions to logistical issues, particularly in a busy family environment
- Capable of creating high-quality Standard Operating Procedures (SOPs)
Technical Requirements:
Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.
A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).
Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.
A noise-canceling headset with a microphone for clear communication.
International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months
