Executive Assistant

Job description

• Executive Assistant
• Finance and Legal
• Espoo
• Reports to Chief of Staff to CFO
• Permanent
• Hybrid / Office
• Employment is subject to applicable security screening (incl. SUPO, where required)

The Mission of the Executive Assistant

As an Executive Assistant, you provide trusted, high-impact support to the Chief Financial Officer (CFO) and General Counsel (GC), while also supporting the CFO Office more broadly.

You enable the CFO and GC to operate effectively in a fast-moving, highly confidential, and complex international environment. The role requires excellent judgment, discretion, and a strong ability to manage time, logistics, and day-to-day execution in close alignment with executive and business  priorities.

You bring structure, clarity, and foresight to demanding schedules, complex coordination, and information flows. You anticipate needs, think several steps ahead, and ensure that details are handled accurately, proactively, and on time. You are comfortable making decisions, prioritizing on behalf of senior leaders, and adapting quickly as circumstances change.

This role is well suited to someone with senior-level experience who enjoys working closely with executives, understands the context of finance and legal environments, and takes pride in being highly organized, reliable, and proactive.

Who We Are

ICEYE delivers space-based intelligence, surveillance, and reconnaissance (ISR) capabilities to governments and allied nations. This includes sovereign and turnkey ISR missions leveraging ICEYE’s world-leading synthetic aperture radar (SAR) satellite technology, as well as access to data from the world’s largest SAR satellite constellation. These capabilities enable partners to detect and respond to critical changes anywhere on Earth with unprecedented speed and accuracy – day or night and in any weather, supported by ultra high-resolution imagery and high-frequency revisits.

As a trusted partner for defense, intelligence, security, and maritime domain awareness, ICEYE’s near real-time data creates a tactical advantage for mission-critical operations. Designed for dual use, the platform also serves civil protection and commercial users for natural-catastrophe intelligence, insurance, maritime monitoring (including oil-spill detection), and finance, contributing to global security and community resilience.

ICEYE operates internationally with offices in Finland, Poland, Spain, Japan, the UAE, Greece, and the US. The company has more than 900 employees, inspired by the shared vision of improving life on Earth by becoming the global source of truth in Earth Observation.

Outcomes

• Act as a trusted partner to the CFO and GC, with a primary focus on time management, travel coordination, and logistics, ensuring their days run smoothly and efficiently.
• Proactively manage complex calendars across multiple time zones, making well-judged decisions on scheduling, prioritization, and meeting logistics, and anticipating needs to resolve conflicts before they impact executive effectiveness.
• Manage end-to-end travel planning and logistics, including international travel, itineraries, meeting coordination, and last-minute changes, resolving issues calmly and independently.
• Ensure executives are well prepared for meetings and travel by coordinating materials, agendas, and communication with internal teams, partners, and other stakeholders, handling coordination with discretion and sound judgment.
• Support the CFO Office with practical, execution-focused assistance such as coordination, follow-ups, and maintaining trackers, timelines, and action lists.
• Create, maintain, and organize documents, presentations, trackers, and spreadsheets, ensuring accuracy, clarity, and strong visual quality across both Microsoft Office and Google Workspace environments.
• Administrative routines and information management are handled accurately and consistently, with strong attention to detail and timely follow-through.
• Collaborate closely with other Executive and Administrative Support teams to ensure consistent, high-quality executive support and smooth coverage.

Role-specific Competences

You have experience as an Executive Assistant or similar role for senior leadership, ideally in a high-growth international company, where you have displayed these competences:

1. Organisation and prioritisation: You manage multiple requests calmly under pressure, knowing what needs attention now and what can wait. Confident, and comfortable saying no when needed to protect executive focus. Exceptional organisational and time-management skills
2. Attention to detail: You notice the small things that keep operations running smoothly and accurately.
3. Confidentiality and trust: You handle sensitive and confidential information with absolute discretion and sound judgment.
4. Proactivity: You anticipate needs, identify potential issues early, act independently, and find simple ways to solve complex scheduling or coordination challenges.
5. Collaboration and communication: You interact confidently and comfortably with senior stakeholders and different personalities, build trust quickly, and contribute to a supportive team dynamic. You support colleagues, share knowledge, and step in when needed to help keep the work running smoothly.
6. Technical confidence: You use digital tools comfortably - Google Workspace, MS Office, and other productivity or AI-based tools - to make daily work more efficient.
7. Adaptability: You adjust easily when priorities shift and find practical ways to keep things moving. You are comfortable and flexible in a changing environment, even when it means adapting your own plans or priorities.

Key Competences

In addition to the requirements above, we evaluate candidates on these key qualities throughout the hiring process:

• Intellectual Firepower: Rapidly comprehends, structures and synthesizes complex information, draws accurate conclusions, and communicates them with clarity.
• Passion & Work Ethic: Brings sustained motivation, resilience, and high personal standards to every challenge.
• Ownership & Action: Assumes full accountability for outcomes, acting decisively, and ensuring commitments are delivered.
• Team Player: Works collaboratively across teams, contributing to shared success, and engaging in constructive debate.
• Integrity & Growth Mindset: Operates with transparency and humility, learns from setbacks, and actively seeks opportunities to grow.

Application Process

• TA screening (30 min)
• Hiring manager and peer interview (45 min)
• Assignment
• 2 x executive stakeholder interviews (30 min each)

What We Offer at ICEYE

At ICEYE, you will join a diverse and highly engaged team united by the ambition to make the impossible possible. We know that we will succeed only through exceptional people in our team — which is why your growth, wellbeing, and success are a priority.

As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. You will benefit from continuous professional development, training opportunities, and a culture that values collaboration, curiosity, and integrity. ICEYE is a place where your contributions have a visible impact, and where we celebrate success together.

Benefits

• A job that matters in a dynamic Defence Technology and Earth Observation environment with a scale-up approach
• An independent role with a supportive and diverse work environment
• Occupational healthcare, occupational, and accident insurance
• A yearly benefit budget to spend as you wish (i.e. on sport, transport, bike benefit, wellness, lunch, etc.)
• Phone subscription with iPhone of choice
• Relocation support (i.e. flight tickets, accommodation, relocation agency support)
• Time for self-development, research, training, conferences, or certification schemes
• Inspiring and collaborating offices and silent workspaces enable you to focus

Our Commitment to Diversity, Equity, and Inclusion

At ICEYE, we believe that diversity isn’t just a buzzword – it’s our greatest asset.

We’re committed to fostering an inclusive environment where every voice is not only heard but celebrated. We know that diverse perspectives breed innovation and creativity, which is why we actively seek out individuals from all walks of life, backgrounds, and experiences.

Whatever your background, we want you to bring your authentic self to the table. Join us and be part of a team where differences are not only embraced but cherished, because together, we’re stronger.

We welcome applications from people of all backgrounds, including those who may need workplace adjustments. If you require any specific accommodations or assistance during the recruitment process for any reason, please let us know.

Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com.