Job description
Industry
Internal Admin / Executive Assistance
Work Arrangement
Remote
Job Type
Full-time
Work Schedule
9:00 AM – 5:00 PM CST (with flexibility for brief end-of-day wrap-ups)
Locations:
- LATAM: Mexico City (Mexico), Bogotá (Colombia), São Paulo (Brazil), Buenos Aires (Argentina)
- Philippines: Manila, Cebu, Davao
- Anywhere Remote
About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we’re building for: WATCH HERE
Why Work with Us?
At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.
About the Company
Our client is a consulting and investing professional operating across multiple fast-moving initiatives. The business environment is dynamic, execution-driven, and constantly evolving, requiring strong operational leverage and tight prioritization. The executive values direct communication, strong judgment, and systems that translate ideas into action quickly. This is a high-trust, high-accountability working relationship.
Role Overview
This is a senior, operations-heavy Executive Assistant role supporting a highly driven consulting and investing executive. The role exists to act as an accountability partner—someone who not only manages logistics but actively drives execution forward. You will bring structure to ambiguity, create systems where none exist, and ensure priorities are followed through to completion. The work is fast-paced, highly independent, and requires strong judgment. This role is best suited for a confident, opinionated operator who thrives in environments where ownership and decisiveness matter.
Your Impact
You will directly improve execution speed by ensuring priorities are clearly defined, tracked, and completed. You’ll help eliminate dropped balls by holding commitments accountable across business and personal workflows. Through strong systems and calendar control, you’ll increase focus, reduce friction, and protect the executive’s time. Your work will enable better decision-making, stronger follow-through, and smoother coordination with external partners.
Core Responsibilities
Operational & Accountability Support – 35%
- Track commitments and follow up consistently until completion.
- Flag missed priorities and execution gaps proactively.
- Structure daily and weekly plans to maximize focus and output.
- Adapt plans quickly as priorities and constraints change.
Calendar & Time Management – 30%
- Own deep, intentional calendar blocking across professional and personal commitments.
- Manage multiple workflows spanning consulting, investing, and personal logistics.
- Proactively block time for workouts, meals, sleep routines, and personal priorities.
- Anticipate constraints and plan around limited availability during meetings.
Notion & Systems Management – 20%
- Maintain all tasks, planning, and documentation in Notion.
- Organize ideas, drafts, and meeting notes into clear, executable workflows.
- Push work from partial completion to fully shipped using structured execution methods.
- Continuously improve systems using AI and automation.
Communication & Execution Support – 15%
- Draft and refine emails in the executive’s voice when required.
- Coordinate with external partners such as consultants and finance professionals.
- Manage meeting notes, follow-ups, and relationship touchpoints.
- Support consulting, promotional, and business-related communications.
Key Requirements
Must-Haves (Required)
- 7+ years of experience as a senior Executive Assistant or in an equivalent operations-heavy role.
- Proven experience supporting high-performing, fast-paced executives.
- Strong operations and systems-thinking mindset.
- Advanced calendar and time management skills.
- Hands-on experience using Notion as a primary operating system.
- Comfort leveraging AI tools to increase speed and efficiency.
- Excellent written and verbal English communication.
- Ability to operate independently and push back when necessary.
Nice-to-Haves (Preferred)
- Background in consulting, investing, or professional services.
- Copywriting or content-editing experience.
- Experience coordinating with finance or legal partners.
Tools Proficiency
Must-Haves (Required)
- Notion
- Slack
- Google Workspace
Nice-to-Haves (Preferred)
AI tools (e.g., ChatGPT or equivalent)
Calendar automation tools
Competitive Salary: Based on experience and skills
Remote Work: Fully remote—work from anywhere
Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
Generous PTO: In accordance with company policy
Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
Direct Mentorship: Guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Connect with professionals worldwide
Our Recruitment Process
- Application
- Screening
- Skills Assessment
- Top-grading Interview
- Client Interview
- Job Offer
- Client Onboarding
Ready to Join Us?
If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.
