Job Description
Who We Are
Imagine Pediatrics is a tech enabled, pediatrician led medical group reimagining care for children with special health care needs. We deliver 24⁄7 virtual first and in home medical, behavioral, and social care, working alongside families, providers, and health plans to break down barriers to quality care. We do not replace existing care teams; we enhance them, providing an extra layer of support with compassion, creativity, and an unwavering commitment to children with medical complexity.
This position is remote with an anticipated schedule of Monday - Friday, 8:00-5:00pm CST/EST.
What You’ll Do
As an Executive Business Partner at Imagine Pediatrics, you are responsible for providing proactive administrative and project support to assigned executive leaders and their teams. In this role, you will:
Coordinate and manage complex schedules, including meetings, events, and travel arrangements. Prioritize appointments to ensure alignment with leadership’s top priorities.
Support, draft, proofread, and manage correspondence on behalf of executives. Facilitate communication between the executive leadership team (ELT) and internal/external stakeholders.
Plan and organize meetings, including preparation of agendas, materials, and follow-up actions. Coordinate logistics for executive events, conferences, and off-site meetings.
Arrange travel, including transportation, accommodations, and itineraries. Manage expenses and ensure adherence to expense policies.
Perform day-to-day administrative tasks such as filing, document management, and office organization. Provide support with technology and office systems to enhance operational efficiency
Identify and prioritize tasks based on the urgency and importance of leadership’s top priorities. Proactively address and resolve issues to maintain focus on transformative outcomes.
Prepare executives for meetings, presentations, and public speaking engagements. Conduct research and provide briefing materials to ensure well-informed decision-making.
Track project milestones and deliverables, providing status updates and reminders. Assist in the coordination of cross-functional projects and initiatives.
Handle confidential information with discretion and integrity. Ensure secure management of sensitive documents and communications.
Perform other duties as assigned.
What You Bring & How You Qualify
First and foremost, you’re passionate and committed to reimagining pediatric health care and creating a world where every child with complex medical conditions gets the care and support they deserve.
- 2-5+ years of administrative support experience; prior experience supporting senior executives preferred
- Demonstrated history of partnering with executive stakeholders to coordinate, facilitate, and resolve conflicting priorities
- Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
- Ability to engage with critical information, maintaining confidentiality.
- Ability to manage a high volume of competing tasks that require urgency to complete.
What We Offer (Benefits + Perks)
The role offers a base salary range of $70,000 - $90,000 in addition to an annual bonus incentive, competitive company benefits package, and eligibility to participate in an employee equity purchase program (as applicable). When determining compensation, we analyze and carefully consider several factors including job-related knowledge, skills and experience. These considerations may cause your compensation to vary.
We provide these additional benefits and perks:
- Competitive medical, dental, and vision insurance
- Healthcare and Dependent Care FSA; Company-funded HSA
- 401(k) with 4% match, vested 100% from day one
- Employer-paid short and long-term disability
- Life insurance at 1x annual salary
- 20 days PTO + 10 Company Holidays & 2 Floating Holidays
- Paid new parent leave
- Additional benefits to be detailed in offer
What We Live By
We’re guided by our five core values:
Our Values:
- Children First. We put the best interests of children above all. We know that the right decision is always the one that creates more safe days at home for the children we serve today and in the future.
- Earn Trust. We listen first, speak second. We build lasting relationships by creating shared understanding and consistently following through on our commitments.
- Innovate Today. We believe that small improvements lead to big impact. We stay curious by asking questions and leveraging new ideas to learn and scale.
- Embrace Humanity. We lead with empathy and authenticity, presuming competence and good intentions. When we stumble, we use the opportunity to grow and understand how we can improve.
- One Team, Diverse Perspectives. We actively seek a range of viewpoints to achieve better outcomes. Even when we see things differently, we stay aligned on our shared mission and support one another to move forward — together.
We Value Diversity, Equity, Inclusion and Belonging
We believe that creating a world where every child with complex medical conditions gets the care and support, they deserve requires a diverse team with diverse perspectives. We’re proud to be an equal opportunity employer. People seeking employment at Imagine Pediatrics are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, or characteristics (or those of a family member), pregnancy or other status protected by applicable law.
