Head of Portfolio Management Conducting Officer

Job Description

Company Description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We’re driven by our Group purpose, to power people and possibilities.

Job Description

As a CSSF-approved Conducting Officer in charge of Portfolio Management, in a third party AIFM servicing funds with the following investment strategies: Private Equity, Real Estate, Infrastructure, Debt, Fund of funds, etc. you will ensure that investment strategies and delegated functions - when applicable - are effectively managed, aligning with regulatory requirements, investor expectations, and the AIFM’s objectives. You will act as a key leader within the governance and senior management framework.

You will

• Portfolio management performance and oversight of PM delegates
  • Collaborate with clients’ investment teams to ensure fund investments align with strategy, risk appetite, and performance targets; oversee asset allocation and portfolio construction.
  • Monitor delegated portfolio managers: conduct due diligence, set and track KPIs/SLAs, escalate issues, and report on portfolio activity.
• Investment committee & reporting
  • Chair investment committees for funds for which the AIFM acts as portfolio manager
  • Participate in defining investment processes and framework; support pipeline development and deal approvals
  • Produce and present periodic reports to the Board and Executive Committee; ensure data is clear and actionable.
• Regulatory & Compliance governance
  • Implement oversight procedures per CSSF Circular ¹⁸⁄₆₉₈ and AIFMD; notify regulators of delegation changes and maintain documentation.
  • Serve as primary contact with CSSF and other regulatory bodies; manage audits, inspections, and regulatory filings.
• Delegate & service provider management
  • Ensure oversight on delegated portfolio managers, investment advisors, and service providers; perform ongoing DDQ’s and onsite reviews.
• Governance & board Interaction
  • Participate in investment committees and CO-level committees; fulfill governance duties for including minutes, filings, and decisions.

What we offer

• Comprehensive remuneration and pension: motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Wellbeing: additional social benefits
• Flexible working: we recognise the value of working flexibly and want to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements.

Qualifications

• Experience
  • 8 to 10+ years in portfolio management, asset management, covering the following investment strategies: private equity / real estate / debt / infrastructure / venture capital, ideally within an AIFM or ManCo in Luxembourg.
  • Proven experience in portfolio management & related investment committees, delegate oversight, fund governance, and regulatory interaction.
  • CSSF Approved: You have previously held a Conducting Officer mandate or an equivalent senior management role approved by the regulator.
• Education
  • Master’s or equivalent in Finance, Economics, Business Administration, or relevant field.
• Technical Skills
  • Deep understanding of AIFMD, CSSF regulations (esp. Circular ¹⁸⁄₆₉₈), ESMA guidelines applicable to AIFMs
  • Strong analytical skills: portfolio analysis, performance and risk reporting.
  • Expertise in ESG integration or SFDR
• Languages
  • o Fluent English is essential. French or another EU language is a strong asset.

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning