Job description
Rol e: Compliance Coordinator
Salary: $70,000 - 85,000
Location: Chicago, IL (remote within Chicagoland area)
About Us:
The CAM Collective (“TCC”) is a national network of best-in-class, independently operated community management companies. We help local firms grow, modernize, and thrive — without losing the culture, people, and community focus that make them unique.
We’re a high-growth, small-but-mighty team that values proactiveness, collaboration, and exceptional quality in everything we do.
The role:
Key Responsibilities:
- Compliance and Documentation:
- Ensure adherence to local, state, and federal regulations governing property operations, including state specific requirements.
- Maintain and accurately update all compliance-related documentation, including lease agreements, insurance certificates, vendor contracts, and regulatory records.
- Track deadlines for renewals, audits, and required filings to ensure timely submissions.
- Assist with preparing for compliance audits, regulatory reviews, and internal quality assurance checks.
- Implement and refine documentation standards to ensure accuracy, consistency, and audit readiness.
- Administrative Support:
- Manage daily administrative tasks such as correspondence, scheduling, digital filing, and document preparation.
- Maintain organized and comprehensive property records, operational documents, and compliance files.
- Prepare and distribute operational reports, meeting agendas, minutes, and other administrative materials.
- Support the creation of SOPs, checklists, and administrative workflows to improve operational efficiency.
- Operational Coordination:
- Serve as the primary point of contact for vendors, contractors, and service providers.
- Coordinate property maintenance requests and ensure timely resolution of tenant issues.
- Assist in the onboarding of new properties, ensuring all operational systems are in place.
- Financial Administration:
- Track and process invoices, vendor payments, and expense reports.
- Support budget preparation and monitor operational expenses.
- Collaborate with the accounting team to ensure accurate financial reporting.
- Communication and Team Support:
- Act as a liaison between property managers, tenants, and leadership.
- Support internal teams with project coordination and cross-departmental initiatives.
- Ensure clear and timely communication regarding operational updates.
Qualifications:
- Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
- 2+ years of experience in operations, administration, or property management.
- Strong organizational and multitasking skills with extremely strong attention to detail.
- Proactive spirit
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Yardi, AppFolio).
- Excellent communication and interpersonal skills.
- Ability to work independently and collaboratively in a team environment.
- Knowledge of Chicago real estate regulations and compliance is a plus.
What We Offer:
- This is a fully remote position in the Chicagoland area. Applicants must live within 30 miles of Downtown Chicago.
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- A dynamic and collaborative work environment.
