Job Description
Employment Type: Permanent, Full-Time
Location: Ottawa, Canada – Hybrid
Deadline for submission: March 31st, 2026
Salary: CAD $60,000-$65,000
About us
At Nutrition International, we make a difference, because nutrition is the difference.
Woven into the very fabric of our approach is the passion and drive of our global team of over 400 people, working in 13 offices across 11 countries with one common goal: transforming the lives of people who need it most through improved nutrition.
If you are a motivated and passionate individual who shares our conviction that a better world is possible through improved nutrition, wants to leave the world a little better than they found it, and is looking to be part of a global team with a clear vision, we want to hear from you. Please consider applying for the position below.
Know our team
Nutrition International’s Research and Development (R&D) Unit aims to tackle missed opportunities and unmet challenges and promotes an evidence-based approach to advocacy, decision making, multi-sectoral country planning, and the setting of nutrition agendas. We aim to address complex public health issues by breaking down siloes through research to advance global knowledge, driving evidence and innovation, and effective implementation of programs, building capabilities internally and capacity externally through partnerships in countries where Nutrition International works and enhancing Nutrition International’s staff capacities to ensure high standards of research design and implementation. Currently, Nutrition International is seeking applications for a Unit Projects Coordinator, Research & Development to be based in Ottawa, Canada, working hybrid 2 days/week in-office.
About you
You are someone with a Bachelor’s degree in public health, nutrition, international development, business administration, or a related field. You have at least 2 years of relevant experience in administrative support, program coordination, or project administration. Experience supporting research or international development programs is an asset. Experience working with financial or contract administration systems is desirable.
You are proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Experience with collaboration and project tools such as Teams, SharePoint, or Planner is an asset. You have strong organizational and time management skills and the ability to manage multiple administrative tasks and priorities simultaneously. You have demonstrated high attention to detail and accuracy in documentation and data management.
Fluency in English is required.
About the role
Under the supervision of the Director of Projects, R&D, the Unit Projects Coordinator provides administrative, operational, and coordination support to all the projects managed by the Research & Development (R&D) Unit at Nutrition International. The Unit Projects Coordinator supports the smooth day-to-day functioning of the R&D Unit projects by coordinating administrative processes, supporting financial and contract documentation, organizing meetings and travel, and maintaining internal systems and documentation. The role enables R&D staff to focus on research design, implementation, and strategic partnerships by ensuring operational processes run efficiently. The R&D Unit leads the development and management of NI’s research portfolio, generating evidence to inform global nutrition programming and policy.
In this role, you will:
Project Delivery & Pipeline Execution
- Provide administrative and logistical support for R&D research projects across the unit’s portfolio.
- Support preparation and processing of project documentation, including contracts, purchase orders, reports, and payment requests.
- Assist with the coordination of consultants and external research partners on administrative matters.
- Support preparation and submission of administrative components of ethics applications, grant documentation, and donor reporting as requested by R&D staff.
R&D Leadership and Cross-Unit Admin Support
- Provide logistical and administrative support for R&D participation in conferences, technical workshops, and external meetings.
- Assist in collating and distributing meeting materials, presentations, and briefing documents for external engagements.
- Support coordination of logistics for visiting partners, collaborators, and consultants engaging with the R&D Unit.
- In collaboration with the R&D Knowledge Management Officer, maintain distribution lists and assist with dissemination of R&D communications and updates to internal and external audiences.
Unit Collaboration & Operating Model
- Coordinate meetings, calls, and recurring team events for the R&D Unit.
- Record meeting notes, action items, and proceedings for internal coordination meetings.
- Coordinate meeting logistics, including room bookings, catering, and virtual meeting platforms.
- Serve as the first point of contact for routine administrative inquiries to the R&D Unit and direct requests appropriately.
- Support onboarding logistics for new R&D staff, including coordinating IT access, workspace setup, and orientation materials.
- Maintain internal team calendars and coordination tools.
Resource Mobilization & Opportunity Development
- Provide administrative support for proposal development processes, including formatting documents and compiling required materials.
- Assist in organizing documentation required for grant submissions and donor reporting and maintain records of proposal documentation and support the coordination of submission timelines.
Capability Development
- In coordination with KM officer, maintain organized document repositories and shared systems (e.g., SharePoint) to support knowledge sharing across the R&D Unit.
- Support the maintenance and improvement of internal tracking tools and administrative processes used by the R&D Unit.
What we offer
A competitive market pay, pension, professional development allowance, health and dental benefits, four weeks of vacation (plus public holidays), and flexible work hours. We offer a collaborative and engaging work environment.
Selected candidates must have current legal entitlement to work in. We thank you for your interest, however only those selected for an interview will be contacted.
Nutrition International is an equal opportunity employer. We celebrate diversity and are committed to an inclusive, equitable and accessible work environment. Upon request, accommodations due to a disability are available throughout the selection process.
Nutrition International upholds a zero-tolerance policy on sexual exploitation, abuse and harassment (SEAH). Following the principles of the Inter-Agency Misconduct Disclosure Scheme, reference checks will include safeguarding verifications with previous employers. By applying to this position, candidates acknowledge and consent to these reference checks being conducted with previous employers.
Please note that all our offers are conditional subject to appropriate screening checks and satisfactory reference checks.
For more detailed information about the role, please click on the attached Job Description. Please click on the Apply button below to submit your application.
