Job Description
Company Description
Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance
We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.
With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.
Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.
Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.
Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.
Job Description
Purpose of the role
The successful candidate will report into the Investor Services Senior Manager. The incumbent will work collaboratively and pro-actively within the Guernsey Investor Services team. The Company provides the full range of fund administration and accounting services to closed ended private equity and alternative asset fund structures and associated vehicles.
The description of key responsibilities and tasks below is for guidance only and is subject as the role develops.
Main Responsibilities
- Be an integral part of the Investor Services Team coordinating client service, managing the teams day to day workloads, taking responsibility for assigned deadline management and the overall quality of deliverables to support Ocorian’s ever-growing and diversified international client base.
- Deliver high quality services to Ocorian’s clients for the full life cycle of operations, from take-on, to business-as-usual and on to termination.
- Ensure compliance with regulatory requirements and with the relevant short, medium and long-term goals, objectives and values of the organisation.
- Proactively support administrators in their day to day administrative tasks and aid with the more technical and complex administration queries.
Tasks (what does the role entail on a day-to-day basis)
Client Service:
- Develop a high level of understanding of clients’ organisations; actively manage clients’ expectations in line with the client service agreements.
- Take responsibility to ensure the service delivery & client relationship management is consistently met or exceeded. Ensure team continues to adopt a proactive rather than a reactive approach to initiatives & client needs.
- Manage client issues ensuring appropriate resolution, including regular liaison with clients, relationship managers and other operational managers to provide a seamless service.
- Maintain relations with third parties - to include Client, internal relations with other departments and Auditors.
BAU:
- Manage the day to day delivery of the operational and investor servicing function.
- Manage team priorities and task loads.
- Manage and complete client onboarding and transition as required.
- Process and/or review Fund Sub-Closes on core systems.
- Prepare and/or review investor capital call and distribution calculations, including the review of investor notices.
- Ensure appropriate handling of fund manager and investor calls and queries.
- Prepare and/or review all activity within stated Service Level Agreements.
- Ownership, management and development of strong and open client relationships.
- Ensure the team and departmental procedures are operationally sound with an emphasis on risk reduction and compliance.
- Become involved in and drive implementation of projects related to Investor Services as and when required. Support in the design and implementation of operation automation projects.
- Manage resources to ensure all queries and tasks are resolved in a timely manner.
- Work as an effective team member with other internal providers to meet our key deliverables.
- Mentor, coach and support team members through leadership, motivation and energy.
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Qualifications
- The knowledge and skills you need to excel in this position include:
- Educated to Degree level or equivalent e.g. professional qualification.
- A minimum of 5 years’ experience of working within the Fund Administration sector, with a focus on private equity and closed ended fund structures.
- Significant A-Z operational experience gained in the alternative investment servicing space with experience in the core Investor Services functions.
- Proven ability in on-boarding clients, funds and investors.
- Effective communication skills.
- Team Player.
- Excellent client service skills.
- Ability to work under pressure meeting challenging deadlines.
- Excellent planning and organisation skills.
- Flexible approach and attitude to work.
- Excellent attention to detail.
- A good understanding of Corporate Governance and risk mitigation.
- Microsoft Office skills with focus on Excel skills.
Additional Information
All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:
- We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
- We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
- We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
- We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
- We are ETHICAL– We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
Equal Opportunities for Everyone
Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].
We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.
information will be kept confidential according to EEO guidelines.
