Job Description
Senior Executive Assistant
Location: The role is based in our Boston hub, where we work in a hybrid model.
About the Position
As a Senior Executive Assistant, you will provide high-level administrative, organizational, and operational support to our CEO and other C-level executives. This role is critical to enabling the executive team to operate efficiently and effectively in a fast-paced, global environment. You will act as a trusted partner, anticipating needs, managing priorities, and ensuring seamless day-to-day operations.
Key Responsibilities as Senior Executive Assistant at Showpad
- Provide comprehensive administrative support to the CEO and select C-level executives
- Manage complex and dynamic calendars, integrating professional and personal appointments and events
- Proactively schedule internal and external meetings across multiple time zones
- Coordinate and book travel arrangements, including flights, hotels, ground transportation, and restaurants
- Manage incoming emails and communications, taking appropriate action based on priority, relevance, and urgency
- Attend select leadership and team meetings, capture notes, and distribute meeting summaries and action items to ensure follow-through
- Organize personal and shared folders; maintain budget documentation and executive and management meeting materials
- Track and follow up on key professional deadlines and personal commitments; proactively remind executives as needed
- Track, drive, and follow up on completion of key deliverables and strategic projects; ensure presentations and materials are polished, accurate, and executive-ready
- Anticipate executive needs and collaborate closely with other Executive Assistants across the organization to align on best practices
- Support operational, office, and cross-functional projects on an as-needed basis
Skills We Are Looking For
- Minimum of 8 years of experience supporting senior-level or C-level executives in a fast-paced, global environment
- Ability to thrive in a high-energy, constantly evolving environment
- Strong work ethic with a proactive, service-oriented mindset
- Highly resourceful, adaptable, and collaborative team player
- Exceptional attention to detail with strong organizational and time-management skills
- High level of integrity and discretion when handling confidential and sensitive information
- Ability to learn quickly and adapt to changing priorities
- Professional, clear, and concise communication skills (written and verbal)
- Strong interpersonal skills and the ability to build trust with executives and stakeholders
- Flexibility to work outside standard business hours when needed
- Proficiency with modern communication, productivity, and collaboration tools in a fast-paced digital environment
What you can expect from Showpad
We welcome every voice and are committed to building a truly inclusive environment where your differences are not just welcomed, they are celebrated. We’re building a best-in-class experience for our employees and are always identifying opportunities to encourage our team to be their authentic selves. Whether that’s paid parental leave, paid holidays (including Juneteenth and paid time off to vote), paid time off to volunteer at non-profit organizations, personal development opportunities or professional stretch assignments, you can expect Showpad to support you.
Showpad’s Commitment
We are committed to creating a diverse and inclusive organization and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other dimensions of identity.
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