Job Description
Responsibilities:
- Process and record vendor invoices across multiple entities, ensuring proper approvals, accurate coding, and timely payment processing.
- Manage Accounts Payable communications by monitoring AP mailboxes and responding to vendor inquiries in a professional and timely manner.
- Maintain accurate general ledger coding using historical transactions, budgets, and supporting
- Perform payroll-related reconciliations, including reviewing employee expense submissions and ensuring alignment with payroll processing and company policy.
- Assist with cost accounting activities by tracking, recording, and analyzing operational costs and accruals across entities.
- Reconcile bank accounts and record daily banking activity for multiple entities; assist in preparing weekly payment reports.
- Maintain accurate records of accrued expenses and ensure proper documentation and support for all entries.
- Prepare and post journal entries and perform balance sheet reconciliations as part of the monthly close process.
- Support month-end close by ensuring transactions are accurately recorded in the general ledger and by assisting with variance analysis as needed.
- Investigate and resolve internal and external inquiries related to vendor balances, account discrepancies, and transaction details.
- Maintain vendor master records within the accounting system to ensure accuracy and compliance with internal controls.
- Ensure adherence to internal controls, accounting policies, and financial procedures to safeguard company assets.
- Assist with financial reporting and coordination with external accounting firms for international entities when required.
- Provide support during annual audits by preparing requested schedules, documentation, and reconciliations.
- Maintain organized financial documentation in accordance with company policies and audit requirements.
- Participate in process improvements, ad-hoc analysis, and special projects to enhance accounting operations.
Requirements:
- Bachelor’s degree in accounting required.
- Solid understanding of accounts payable/general ledger systems, financial charts of accounts, and corporate accounting procedures.
- Self-motivated with a strong sense of ownership and a results-driven mindset.
- Able to work independently and collaboratively within a team environment.
- Strong multitasking skills with the ability to manage competing priorities.
- High attention to detail and accuracy.
- Excellent written and verbal English communication skills.
- Advanced Excel proficiency, including experience with VLOOKUP’s and PivotTables.
- Experience with Saga, NetSuite and Expensify is a plus.
Experience:
- 2+ years of progressive accounting experience.
- Experience working for a technology and/or Software as a Service (SaaS) company is preferred.
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