Job Description
The Executive Assistant to the Director of Operations provides high-level administrative and operational support to ensure the efficient execution of daily business activities. This role acts as a key liaison between Operations and cross-functional teams including HR, Payroll, and Finance, managing coordination, communication, and administrative processes across the organization
Essential Duties & Responsibilities
Executive Support
- Manage calendar, scheduling, and meeting coordination for the Director of Operations
- Prepare correspondence, reports, presentations, and internal communications
- Coordinate meetings, including agendas, materials, and minutes
- Screen and prioritize incoming communications and requests
- Maintain organized records, files, and documentation systems
Operations & Cross-Functional Coordination
- Serve as a central point of coordination between Operations, HR, Payroll, and Finance
- Support onboarding logistics including scheduling and new hire setup
- Assist with expense management, purchasing, and budget tracking
- Coordinate employee-related administrative processes and documentation
- Track compliance items such as certifications, registrations, and required filings
Meetings, Events & Travel
- Coordinate internal meetings, leadership sessions, and operational reviews
- Arrange travel, accommodations, and logistics for Director
- Assist with coordination and planning of frontline employee events.
Employee Experience & Communications
Support employee engagement initiatives and recognition programs
Coordinate onboarding materials, welcome items, and internal communications
Maintain internal directories, databases, and systems
2–5 years of experience supporting executives, directors, or senior leadership teams
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
Excellent English communication and interpersonal abilities
Strong organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
High attention to detail and strong problem-solving skills
Professionalism, discretion, and sound judgment
Work remotely Monday - Friday, 40 hours a week (no weekends)
Vacation: 10 business days a year
Holidays: 5 National Holidays a year
Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Zipdev Day)
Parental Leave
Health Care Reimbursement
Active Lifestyle Reimbursement
Quarterly Home Office Reimbursement
Payroll Deduction Purchase Plans
Longevity Bonus
Continuous Learning Bonus
Access to Training and Professional Development Platforms
Did we mention it’s REMOTE?!!
One of our core values at Zipdev is “Be authentic.” that’s why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
Wondering how our remote environment or our payment method work? We’ve put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!
