Job Description
Our client is seeking a detail-oriented and client-focused Transaction Coordinator to support their fast-paced real estate closing operations. This role serves as the critical connection between escrow officers, notaries, and home buyers, ensuring every signing experience is smooth, accurate, and professionally managed.
We are looking for someone with exceptional communication skills, a strong service mindset, and outstanding attention to detail. This is more than an administrative role; it’s an opportunity to become a trusted operational partner within a growing company that values precision, professionalism, and long-term collaboration.
Responsibilities
Client Coordination & Scheduling
- Manage outbound calls to home buyers and renters to coordinate notary signing appointments
- Provide a warm, professional, and service-oriented customer experience
- Confirm scheduling details and ensure smooth communication between all parties involved
Data Entry & Quality Assurance
- Review and enter file information with a high level of accuracy
- Verify documentation and appointment details to prevent errors or delays in closings
- Maintain organized and accurate digital records and workflows
Client Support & Communication
- Act as a professional representative of the Caffeinated Closers brand
- Respond to client questions and provide timely updates throughout the signing process
- Ensure clients feel supported, informed, and prioritized at every stage
Operational Support
Assist with maintaining workflow organization and task tracking
Ensure documentation and processes meet company quality standards
Collaborate with internal teams to support efficient day-to-day operations
2 years of experience in administrative roles or similar fields.
Excellent English communication skills (written and verbal)
Strong customer service and phone communication skills
High attention to detail with an accuracy-focused mindset
Ability to manage multiple tasks and maintain organization in a fast-paced environment
Reliable home office setup with high-speed internet and a quiet workspace
Availability to work 9:00 AM – 5:00 PM Pacific Time
Must be based in LATAM
Nice to Have
Previous experience in customer service, real estate, escrow, title, or mortgage industries
Experience scheduling appointments or coordinating operations
Familiarity with CRM systems or administrative workflow tools
Experience handling sensitive documentation or client information
Work remotely Monday - Friday, 40 hours a week (no weekends)
Vacation: 10 business days a year
Holidays: 5 National Holidays a year
Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Zipdev Day)
Parental Leave
Health Care Reimbursement
Active Lifestyle Reimbursement
Quarterly Home Office Reimbursement
Payroll Deduction Purchase Plans
Longevity Bonus
Continuous Learning Bonus
Access to Training and Professional Development Platforms
Did we mention it’s REMOTE?!!
One of our core values at Zipdev is “Be authentic.” that’s why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
Wondering how our remote environment or our payment method work? We’ve put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!
