Job description
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CPT-8805 Executive Assistant VA
REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior
MIN. HOURS/WEEK: 40 hours
SHIFT TIME ZONE: PST
SHIFT HOURS: 8AM-5PM
SHIFT DAYS: Monday-Friday
Number of VAs: 1
GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: Philippines
Responsibilities
- Provide administrative support to C-level executives (Inbox, Scheduling, Docs, etc.)
- Organize and maintain Google Drive with clear folder structures and consistent naming conventions
- Oversee Google Calendar, including scheduling, rescheduling, and sending timely reminders
- Manage client onboarding documentation (contracts, intake forms, SOPs, trackers)
- Monitor and respond to email communications, including templated follow-ups and filtering high-priority messages
- Serve as an appointment setter for incoming leads and client touchpoints
- Conduct light social media engagement (commenting, responding to DMs, monitoring posts)
- Schedule and post prepared content across social platforms
- Track lead engagement and flag potential client interest
- Route inbound calls or DMs and ensure follow-up is logged properly
- Provide weekly summaries of key activities and client interactions
Qualifications
- Previous experience in an executive assistant, business admin, or operations support role
- Strong organizational skills and ability to manage multiple systems at once
- Proficiency in Google Workspace (Drive, Calendar, Gmail)
- High attention to detail and confidentiality
- Excellent English communication (written and spoken)
- Comfortable with using templates and working within a CRM (Go High Level is a plus)
- Bonus: Experience with Canva, LinkedIn, Instagram, or other platforms for light content handling
APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED
- Google Workspace
- Slack
- Go High Level (or willingness to learn)
- Canva (basic level)
- Social media tools (native platforms)
CLIENT INDUSTRY: AI Consulting
Business Improvement
- Customer Engagement
- Report Generation
- Business Communication
- KPI Generation & Tracking
- Market Research
- Data Quality Checking
- Reviewing Documents
- Process Documentation
- Training Assistance
Construction Administration
- Administrative Support
- Business Support
- Finance Support
- Marketing and IT Support
Experience in any of these applications/software
- Microsoft Office Suite (Word, PowerPoint, and Excel)
- Google Applications (Google Docs, Google Sheets, Google Form, Google Slide, etc), cloud services, and other technology tools
- Any CRM
- Any project management application
Preferred skills
- Highly organized and able to multitask and work well with fast-paced directions and instructions
- Able to manage time effectively and efficiently
- Able to organize and manage large amounts of files, tasks, schedules, and information
- Self-directed and able to work without supervision
- Excellent verbal and written communication skills
- Strong customer service and presentation skills
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!
