Job Description
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Title: B-CPT-11559 Bilingual Construction Operations & Project Coordination Virtual Assistant
Independent Contractor – CPT-11559 Construction Operations & Project Coordination Virtual Assistant/Business Support VA/Entry-Advanced Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
A growing Colorado-based custom home building and concrete business is seeking a full-time bilingual VA to support daily field communication, crew coordination, project follow-up, and back-office construction operations.
The VA will serve as a communication link between the owner, largely Spanish-speaking field crews, subcontractors, vendors, and clients when necessary. The immediate priority is creating a consistent daily flow of information across multiple active job sites, including morning coordination, progress follow-up, and end-of-day reporting.
As the VA becomes familiar with the business, responsibilities will expand into estimates, project scopes, material planning, vendor coordination, and other operational support.
Construction experience is not required. The client places greater importance on communication, listening, adaptability, follow-through, and the ability to process information accurately.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Field Communication & Daily Coordination
- Communicate daily with Spanish-speaking crews, subcontractors, and team leads
- Conduct morning, midday, and end-of-day check-ins as needed
- Communicate schedules, priorities, project changes, and other job information
- Follow up throughout the day on progress, outstanding items, and delays
- Coordinate routine communication with vendors and clients when directed
- Adapt communication appropriately between the owner, crew leaders, field workers, vendors, and clients
Project & Back-Office Support
- Collect job-site updates, photos, completed-work information, and equipment status
- Prepare organized end-of-day reports for owner review and next-day planning
- Assist with estimates using existing templates and previous project information
- Help prepare project scopes and material lists
- Build online material/vendor carts for owner review and approval
- Maintain project spreadsheets, files, cost-code information, and supporting documentation
- Assist with Contractor Foreman if implemented by the business
AI & Administrative Support
- Use Claude and other approved AI tools to support estimates, scopes, material planning, templates, and administrative work
- Work from existing examples and processes to create repeatable workflows
- Help document recurring processes as the position develops
- Organize information currently managed directly by the owner
- Assist with additional construction operations and administrative tasks as assigned
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
- Bilingual English-Spanish required
- Strong verbal communication and active-listening skills required
- Administrative, operations, or project-coordination experience strongly preferred
- Strong organization and follow-up skills required
- Google Workspace experience required
- AI literacy strongly preferred
- Construction, home building, contracting, or project-management experience is a plus but not required
- Estimating, materials, purchasing, or vendor-coordination experience is a plus
IDEAL CANDIDATE PROFILE
- Excellent communicator in both English and Spanish
- Strong listener who can accurately process and relay information
- Persistent and dependable with follow-up
- Comfortable communicating with field crews and different personalities
- Organized and able to manage information across multiple projects
- Adaptable, proactive, and comfortable learning new processes
- AI-literate and willing to use AI extensively in daily work
- Interested in a long-term role with a growing construction business
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
- Google Workspace
- Google Drive / Google Sheets
- Claude / AI Productivity Tools
- Contractor Foreman – Experience a Plus
- Online Vendor / Purchasing Platforms
Work Schedule
- Contracted Hours per Week: 50 Hours
- Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
- Daily Working Time: 6:00 AM - 5:00 PM (1 hour unpaid lunch) MST
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
- Contractors will operate under a Master Services Agreement and a Statement of Work
- This is not an offer of employment; contractors are not employees of 20four7VA or any client
- All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
- REQUIRED SERVICE: Business Support
- REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior, and Advanced Level
- Contracted Hours per Week: 50 hours/week
- Daily Working Time: 6:00 AM - 5:00 PM (1 hour unpaid lunch) MST
- Scheduled Working Days: Monday-Friday
- REPORTING TO/POC: To Be Determined
- Number of VAs: 1
- GENDER PREFERENCE: None
- LANGUAGES SPOKEN/PREFERENCE: English & Spanish Required
- ACCENT PREFERENCE: Level A-B (Strong English & Spanish Communication Required)
- REGION PREFERENCES: Nearshore / Latin America
What we offer
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
