Job Description
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Title: CPT-11635 Advertising Outreach & Administrative Virtual Assistant
Independent Contractor – CPT-11635 Advertising Outreach & Administrative Virtual Assistant/Business Support VA/Entry-Junior Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
An established Downtown Los Angeles newspaper and entertainment publication is seeking a reliable Business Support VA to assist with advertiser outreach, scripted email and Instagram messaging, follow-up communication, and contact administration.
The company publishes recurring themed issues and advertising campaigns. The VA will contact local businesses using established scripts, help interested businesses receive campaign information, and follow up regarding participation.
This is a process-driven written outreach position, not a cold-calling, advertising-design, or advanced sales role.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Advertising Outreach
- Contact prospective advertisers through email and Instagram using approved scripts
- Invite businesses to participate in upcoming publication issues and campaigns
- Work through provided business lists and identify additional appropriate contacts
- Maintain consistent daily outreach activity
- Track responses and identify businesses expressing interest
Prospect Follow-Up
- Add interested businesses to the appropriate MailerLite campaign or contact list
- Follow up to confirm campaign information was received
- Answer basic participation questions using approved materials
- Send follow-up messages and deadline reminders
- Direct interested businesses to the appropriate sign-up information
Administrative & Contact Management
- Maintain accurate contact details, communication notes, and follow-up statuses
- Organize email and Instagram messages requiring further attention
- Track outreach activity using spreadsheets or approved systems
- Monitor upcoming campaign deadlines and outstanding replies
- Provide regular updates on outreach progress
- Assist with additional administrative tasks as responsibilities develop
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
- Administrative, lead generation, or outreach experience strongly preferred
- Strong written English required
- Experience communicating through email and social media preferred
- Ability to follow scripts and established procedures required
- MailerLite experience preferred
- Spreadsheet or basic contact-tracking experience preferred
- Advanced marketing or sales experience not required
IDEAL CANDIDATE PROFILE
- Dependable, organized, and detail-oriented
- Strong written communicator
- Comfortable with repetitive outreach and follow-up
- Consistent and accountable with assigned tasks
- Able to work independently using established instructions
- Willing to learn and take on additional related responsibilities
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
- MailerLite – Preferred
- Email Platforms
- Google Sheets / Microsoft Excel
- Basic Contact Tracking Systems
Work Schedule
- Contracted Hours per Week: 20 Hours (Hours may increase based on performance)
- Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
- Daily Working Time: Flexible TBD-PST
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
- Contractors will operate under a Master Services Agreement and a Statement of Work
- This is not an offer of employment; contractors are not employees of 20four7VA or any client
- All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
- REQUIRED SERVICE: Business Support
- REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior Level
- Contracted Hours per Week: 20 hours/week (Hours may increase based on performance)
- Daily Working Time: Flexible TBD-PST
- Scheduled Working Days: Monday-Friday
- REPORTING TO/POC: To Be Determined
- Number of VAs: 1
- GENDER PREFERENCE: None
- LANGUAGES SPOKEN/PREFERENCE: English
- ACCENT PREFERENCE: Level A-C (Strong Written English Required)
- REGION PREFERENCES: Any
What we offer
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
