Job Description
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Title: CPT-11712Construction Permitting & Production Administrative Virtual Assistant
Independent Contractor – CPT-11712 Construction Permitting & Production Administrative Virtual Assistant/Business Support VA/Entry-Senior Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
A growing Florida construction company specializing in luxury outdoor living projects is seeking a Business Support VA to assist with permitting, production administration, materials coordination, and construction project documentation.
The company primarily handles residential projects, including pergolas, screen enclosures, and outdoor living improvements, with occasional commercial work.
The ideal candidate will bring construction-related administrative experience, strong organizational skills, and familiarity with permitting or project coordination. The position will primarily support back-office operations rather than customer-facing service or sales.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Permitting & Municipal Administration
- Prepare permit application packages using approved project information and documentation
- Assist with permit submissions through municipal and county online portals
- Track permit applications, review statuses, outstanding requirements, and approvals
- Follow up with permitting offices regarding missing documents and administrative questions
- Maintain organized permit records, correspondence, and inspection-related information
- Document jurisdiction-specific permitting procedures as they are learned
Production & Project Administration
- Prepare and organize project folders before jobs move into production
- Maintain project records, checklists, and required supporting documentation
- Track outstanding administrative items that could affect project readiness
- Coordinate routine updates with office staff and production personnel
- Flag missing approvals, documents, or other issues that may delay scheduled work
Materials & Vendor Coordination
- Assist with purchasing administration using approved material lists and vendor information
- Track material orders, availability, and expected delivery dates
- Follow up with vendors and suppliers regarding outstanding orders
- Help confirm that materials are scheduled to arrive before planned crew activity
- Organize purchasing documentation and supplier communications
- Communicate potential material delays to the appropriate team members
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
- Construction administration, project coordination, or related experience strongly preferred
- Permitting, municipal portal, or construction documentation experience strongly preferred
- Strong administrative and data-entry accuracy required
- Experience supporting U.S. residential construction companies strongly preferred
- Materials purchasing, vendor coordination, or production scheduling experience preferred
- Excellent organizational and written communication skills required
- Ability to learn different municipal permitting systems required
IDEAL CANDIDATE PROFILE
- Highly organized, detail-oriented, and dependable
- Familiar with construction administration and project documentation
- Comfortable learning different permitting portals and processes
- Proactive about deadlines, missing information, and follow-ups
- Able to manage multiple project files accurately
- Strong written communicator with good problem-solving skills
- Comfortable coordinating with office, production, and vendor contacts
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
- Municipal & County Permitting Portals – Training Provided
- Microsoft Excel / Google Sheets
- Email & Document Management Platforms
- Construction Project Management Software – Training Provided
- Purchasing & Vendor Management Tools – Training Provided
Work Schedule
- Contracted Hours per Week: 25 Hours ( Potential to Increase to 40 Hours; Full-Time Availability Required)
- Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
- Daily Working Time: Initially 5 Hours Daily During Eastern Business Hours – Exact Schedule TBD
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
- Contractors will operate under a Master Services Agreement and a Statement of Work
- This is not an offer of employment; contractors are not employees of 20four7VA or any client
- All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
- REQUIRED SERVICE: Business Support
- REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior Level
- Contracted Hours per Week: 25 hours/week
- Daily Working Time: Initially 5 Hours Daily During Eastern Business Hours – Exact Schedule TBD
- Scheduled Working Days: Monday-Friday
- REPORTING TO/POC: To Be Determined
- Number of VAs: 1
- GENDER PREFERENCE: None
- LANGUAGES SPOKEN/PREFERENCE: English
- ACCENT PREFERENCE: Level A-C (Strong Written and Professional Communication Required)
- REGION PREFERENCES: Any
What we offer
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
