Job Description
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Title: CPT-11742 Talent Acquisition & Recruiting Coordinator Virtual Assistant
Independent Contractor – CPT-11742 Talent Acquisition & Recruiting Coordinator Virtual Assistant/Business Support VA/Senior-Advanced Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
A talent acquisition and workforce solutions company that helps employers source, hire, and onboard full-time employees is seeking an experienced Recruiting Coordinator VA to support its internal candidate workflow.
The company receives client requisitions and works with external recruiting partners that provide candidate flow. The VA will integrate with the internal team to help process incoming candidates, prepare candidate packets, conduct scripted pre-screening calls, coordinate interviews and meetings, and support candidate sourcing when needed.
Critical thinking is particularly important for this role. The client needs someone who can operate comfortably with ambiguity, exercise sound judgment when reviewing candidate information, and avoid becoming overly dependent on rigid or black-and-white processes.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Candidate Pipeline Management
- Manage incoming candidate flow from external recruiting partners
- Review and organize candidate information according to the client’s internal process
- Track candidate statuses, next steps, and outstanding actions
- Identify candidates ready to advance and flag situations requiring leadership review
- Maintain accurate and organized candidate records
Candidate Packets & Pre-Screening
- Prepare candidate packets and supporting information for internal and client review
- Conduct scripted candidate pre-screening calls
- Document candidate responses and relevant screening information
- Apply sound judgment when evaluating information rather than relying only on rigid checklists
- Escalate unclear or complex candidate situations when appropriate
Scheduling & Coordination
- Schedule calls and virtual meetings between candidates and clients
- Coordinate candidate meetings with company leadership when required
- Communicate scheduling information with clients, primarily by email
- Send confirmations, reminders, and meeting information
- Manage reschedules and multi-party availability
Candidate Sourcing Support
- Support direct candidate sourcing when needed
- Source primarily U.S.-based candidates through LinkedIn / LinkedIn Recruiter and social media
- Work through client-provided sourcing accounts and resources
- Identify candidates aligned with open requisition requirements
- Support related outreach and candidate follow-up as directed
Recruiting Administration
- Complete minor administrative tasks associated with recruiting workflows
- Maintain organized candidate documentation
- Track outstanding follow-ups and recruiting activity
- Assist with additional recruiting coordination needs as processes evolve
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
- Customer service, recruitment, or executive assistant experience required
- Recruiting coordination, talent acquisition, staffing, or comparable recruiting experience strongly preferred
- Candidate pre-screening or interviewing experience strongly preferred
- Strong critical-thinking and judgment skills required
- Ability to work effectively with ambiguity required
- Excellent written and spoken English required
- LinkedIn / LinkedIn Recruiter sourcing experience strongly preferred
- Experience recruiting U.S.-based candidates preferred
- Staffing agency, RPO, or workforce solutions experience preferred
- Familiarity with AI tools and the ability to leverage them for research, communication, workflow efficiency, and administrative tasks preferred
IDEAL CANDIDATE PROFILE
- Strong critical thinker with excellent judgment
- Comfortable operating in situations where every detail may not be clearly defined
- Able to assess context and nuance rather than relying exclusively on black-and-white criteria
- Confident and professional when speaking with candidates
- Highly organized with candidate workflow and scheduling
- Proactive and able to keep processes moving without excessive direction
- Strong written communicator for client-facing scheduling correspondence
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
- LinkedIn / LinkedIn Recruiter
- Social Media Platforms for Sourcing
- Email & Calendar Tools
- Video Meeting Platforms
- Candidate Tracking / Recruiting System – Client Platform TBD
- AI Tools (e.g., ChatGPT, Microsoft Copilot, Gemini, or similar productivity and research tools)
Work Schedule
- Contracted Hours per Week: 20 hours/week (Hours May Increase Based on Performance)
- Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
- Daily Working Time: TBD-EST
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
- Contractors will operate under a Master Services Agreement and a Statement of Work
- This is not an offer of employment; contractors are not employees of 20four7VA or any client
- All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
- REQUIRED SERVICE: Business Support
- REQUESTED EXPERIENCE TIER LEVEL: Senior-Advanced Level
- Contracted Hours per Week: 20 hours/week (Hours May Increase Based on Performance)
- Daily Working Time: TBD-EST
- Scheduled Working Days: Monday-Friday
- REPORTING TO/POC: To Be Determined
- Number of VAs: 1
- GENDER PREFERENCE: None
- LANGUAGES SPOKEN/PREFERENCE: English
- ACCENT PREFERENCE: Level A–B (Native or Near-Native English Accent Required)
- REGION PREFERENCES: Any
What we offer
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
