Job Description
Assistantly is a leading provider of highly vetted support talent, specializing in placing executive assistants and operators into dynamic, high-expectation client environments. We offer ongoing coaching and success management to ensure both our clients and team members thrive.
As an Executive Assistant, you will play a pivotal role in supporting senior leaders and driving operational excellence. You will be responsible for managing critical administrative functions, facilitating communication, and ensuring seamless day-to-day operations.
Key responsibilities include:
Manage inboxes, calendars, scheduling, and follow-ups for executives
Prepare documents, reports, and meeting notes to support decision-making
Coordinate tasks, timelines, and daily priorities across multiple stakeholders
Support light operations, project management, and reporting activities
Conduct research to inform strategy and executive decisions
Handle personal and administrative support items as needed
Maintain effective communication flow between clients and stakeholders
Operate from established SOPs while identifying and implementing process improvements
3+ years of executive assistant or operations experience
Experience working in fast-paced, high-expectation environments
Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination
Strong experience with Google Workspace
Proficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar)
Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar)
Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives
Business-fluent written and verbal English
Based in the Philippines
Available to work during US hours
Quiet home workspace suitable for remote work
Headset and webcam for remote meetings
Backup internet and/or backup power for remote work continuity
Competitive pay above market rates
Paid Holidays and PTO
Part-time or Full-time positions tailored to your availability
Performance, Tenure, and Health & Wellness bonuses
Opportunities for professional development within the Assistantly community
Be part of a vibrant and supportive community of professionals
