Job Description
Location: Fully Remote
Schedule: Monday to Friday, 8:00 AM - 5:00 PM CST
Salary: $800-$1,000/month
Team Summary
As our Executive & Marketing Assistant, you will provide critical administrative support to our leadership while assisting with the execution of marketing operations. You will be central to keeping our executives focused on growth by handling day-to-day operations and ensuring our client-facing campaigns are documented and tracked accurately. Your ability to maintain order, manage logistics, and support our marketing workflows will ensure our team runs smoothly and efficiently.
Responsibilities
Schedule & Inbox Management
- Manage highly active executive calendars, expertly handling scheduling conflicts, setting up meetings, and ensuring daily time optimization.
- Triage and organize executive inboxes, drafting professional responses, filtering out noise, and escalating urgent matters when necessary.
- Coordinate internal and external meetings, including setting agendas and taking accurate meeting minutes.
Marketing Support & Operations
- Assist in gathering campaign performance data (SEO, Google Ads) to help prepare monthly reporting for clients.
- Maintain and organize project documentation, ensure team files are up-to-date, and consistently follow up on standard executive action items.
- Serve as a central point of contact for routine client inquiries, ensuring they are directed to the right team member.
- Assist in the preparation of campaign briefs, creative assets, and follow-up communications to ensure marketing initiatives stay on schedule.
Administrative Execution
- Compile research and format reports to help executives prepare for upcoming meetings and initiatives.
- Handle sensitive and confidential information with the utmost discretion and professionalism
Qualifications
Required Qualifications
- Experience: 1–2 years of experience in an administrative support or virtual assistant role, with a strong interest in digital marketing.
- Exceptional organizational and time-management skills; strong ability to compile research and prepare clear, concise summaries.
- High proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive) and remote collaboration tools (Slack, Zoom).
- Outstanding written and verbal communication skills; experience drafting professional correspondence.
Preferred Qualifications
- Basic familiarity with SEO/PPC terminology or digital advertising platforms (Google Ads, Meta Ads) is a plus.
